Executive Assistant
3 weeks ago
As an Executive Assistant at Houston Community College, you will provide principal support in an office by carrying out office procedures independently. You will handle a variety of situations and problems with little or no supervision, maintaining a high level of office decorum and being thoroughly familiar with established protocol.
Essential Functions
- Establish priorities for supervisor's assignments.
- Ensure that office runs smoothly in absence of supervisor.
- Handle highly confidential information, both written and verbal.
- Keep travel and expense records for supervisor.
- Type correspondence and other documents from notes, copies, and rough drafts.
- Answer and screen telephone calls, handling multiple lines and relay messages.
- Compose and follow up on supervisor's correspondence and other paperwork.
- Handle multiple budgets; place purchase orders and track them through to delivery.
- Operate office equipment, track equipment problems and repairs of equipment, and follow through to ensure that proper action is taken.
- Schedule and confirm appointments for supervisor.
- Compile data on enrollment.
- Coordinate arrangements for meetings, conferences, and travel.
- Prepare payroll.
Qualifications
- Associate's degree required.
- 4 years directly related work experience may be considered in lieu of required degree.
- 5 years experience progressive secretarial experience required.
Licensing & Certification
- Valid Texas Driver License.
Special Skills
- MS Office Programs.
- Information Management Systems.
- Organizational & communication skills.
Competencies
- Serving customers.
- Delivering high quality work.
- Communicating effectively.
- Using creative problem solving.
- Prioritizing effectively.
- Using technology effectively.
- Being resourceful.
Working Conditions
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.
Security Sensitive:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
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