Intellectual Property Practice Coordinator

3 days ago

Dallas, Texas, United States Norton Rose Fulbright Full time
Job Title: Intellectual Property Practice Coordinator

We are seeking a highly skilled and experienced Intellectual Property Practice Coordinator to join our team in the Dallas office. As a key member of our Intellectual Property practice, you will play a critical role in supporting our lawyers in patent prosecution and litigation matters.

Responsibilities:
  • Draft and submit filings with the US Patent and Trademark Office (USPTO)
  • Document production, including formatting, editing, and finalizing correspondence, memoranda, briefs, motions, pleadings, etc.
  • Proofread documents, correspondence, etc. for content, grammar, and accuracy
  • Organize client files in paper form and/or electronically via the firm's document management system (FileSite)
  • Process new client/new matter and conflict search requests using the firm's InTapp application and prepare engagement letters
  • Enter, edit, and transfer lawyer time entries in Epoch, as requested
  • Assist with the preparation of monthly client invoices, including edit, finalize, and submit for e-billing, as necessary
  • Assist with docketing and maintain lawyers' calendars
  • Coordinate lawyer travel arrangements, including air, hotel, and car reservations
  • Process and manage lawyer expenses using the firm's Chrome River application
  • Serve as the liaison to clients and government agencies via verbal and email correspondence, as directed
  • Schedule client and firm meetings, including coordinating audio/video conference meetings and catering needs
  • Convert/scan documents to electronic format
  • Internet research, as requested
  • Assist with CLE registration, including obtaining approval, registering, calendaring, and processing payment
Qualifications:
  • Minimum five years of Intellectual Property Patent Prosecution experience required
  • Some experience in IP patent litigation required
  • Experience with e-filing with court and USPTO
  • Proficient with Microsoft Office Suite
  • Excellent organizational skills and attention to detail
  • Strong written and verbal communication
  • Experience working with lawyers in international legal practices
  • Ability to work harmoniously and effectively with others as part of a team
  • Exercises confidentiality and discretion
  • Maintains a calm and professional demeanor at all times
  • Demonstrates good judgment and strong interpersonal skills
  • Self-starter who is committed to the job, with flexibility to work overtime as needed
  • High school diploma is required, some college is preferred

Norton Rose Fulbright US LLP is an Equal Opportunity/Affirmative Action Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status. Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact us at us.hr@nortonrosefulbright.com. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

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