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Administrative Executive

2 months ago

Phoenix, Arizona, United States Bootz & Duke Sign Company Full time
Job Overview

Benefits:

  • 401(k) matching
  • Competitive salary
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
  • Wellness resources

POSITION SUMMARY:
Bootz & Duke Sign Co. is a leading, comprehensive sign provider with over 60 years of experience serving both Arizona and national clients. We are in search of a dedicated, full-time Executive Assistant to facilitate executive, sales, and project management objectives. This role requires a commitment to delivering high-quality administrative and project support. The ideal candidate will have a minimum of 3 years of experience in roles such as executive assistant, administrative assistant, or project manager, preferably within the construction or commercial sign sectors, and experience in a family-owned business environment. Essential qualities include strong written and verbal communication skills, exceptional organizational capabilities, attention to detail, integrity, adaptability, resilience, and a proactive attitude. Proficiency in computer applications, record keeping, note-taking, and business correspondence is also essential.


DUTIES & RESPONSIBILITIES:

  • Demonstrate excellent communication and time management skills with a proven track record of meeting deadlines.
  • Ensure clear and intentional communication for effective coordination and execution of tasks and projects.
  • Handle sensitive matters with utmost confidentiality and discretion, particularly those affecting company operations.
  • Represent the company positively through strong follow-through and sound judgment.
  • Utilize MS Word, Excel, Outlook, and shared drives to prepare and manage correspondence, reports, special projects, and various documents.
  • Learn and apply industry-specific software to manage company projects and conduct routine business functions.
  • Assist in managing schedules and deliverables efficiently.
  • Conserve executives' time by researching, collecting, and analyzing information as needed.
  • Attend meetings and document notes accurately.
  • Complete ad-hoc projects as assigned.
  • Create detailed reports, including progress updates, material usage, and any deviations from original plans.
  • Maintain precise records of work, ensuring all necessary documentation is thorough.
  • Assist in organizing contacts, calendars, and schedules while resolving any scheduling conflicts.

QUALIFICATIONS:

  • 3+ years of experience as an Executive Assistant, Administrative Assistant, or Project Manager.
  • Prior experience in the Construction and/or Commercial Sign Industry.
  • Proficient in Microsoft Word, Excel, Outlook, and both Google and MS platforms.
  • Detail-oriented with exceptional communication skills.
  • Strong business acumen with the ability to prioritize and make sound judgment calls.
  • Commitment to excellence, consistently performing duties at the highest level.
  • Excellent communicator, able to engage with individuals at all levels in a professional manner.
  • Demonstrated ability to handle sensitive information appropriately.
  • Team-oriented with collaborative experience.
  • Service-focused, dedicated to meeting the expectations of senior executives.
  • Ability to think creatively and act with a sense of urgency.

WORK HOURS & COMPENSATION:

  • This is a full-time, hourly position requiring in-person attendance.
  • Regular hours are from 7:30 AM to 4:00 PM, Monday to Friday.
  • Flexibility to work longer hours and weekends may be necessary during peak periods.
  • Compensation is competitive and based on experience.

COMPANY BENEFITS:

  • Market-driven compensation package.
  • Medical, Dental, and Vision Insurance.
  • 401k with company match.
  • Weekly compensation.
  • $20,000 company-paid life insurance policy.
  • Optional additional life insurance policy.
  • Paid Time Off (PTO) and Paid Sick Time (PST).
  • Long-term and short-term disability coverage.
  • Support for continuing education and certification.
  • Membership discounts.
  • Employee referral bonuses.

EEO STATEMENT:
Bootz & Duke Sign Co. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.