Administrative Coordinator
1 week ago
Role: Executive Assistant
Company: RK Partners
Are you an organized and tech-savvy individual eager to contribute to the financial services sector? As an Executive Assistant, you will leverage your skills in organization, creativity, and initiative to support a dedicated team committed to client success.
Why This Role Stands Out:
- Work-Life Integration: This full-time, in-person position emphasizes a healthy work-life balance, with flexibility for occasional remote work after the initial training period.
- Values-Driven Environment: Our organization is founded on principles of perseverance, a growth mindset, and a commitment to teamwork. If you thrive in a culture that values collaboration and trust, you will find a welcoming atmosphere here.
- Opportunities for Advancement: We are dedicated to the professional growth of our team members. You will gain industry insights, access development resources, and enhance your skills in a nurturing environment.
Key Responsibilities:
Organizational Excellence:
- Oversee advisor schedules, manage appointments, and ensure meticulous attention to detail.
- Lead inbox management, responding to essential communications and maintaining efficiency.
- Prepare documentation and coordinate logistics for client meetings, ensuring a seamless experience.
Technical Proficiency:
- Utilize our CRM system to keep client records accurate and devise strategies for tailored outreach.
- Manage data tracking, oversee license renewals, and perform light bookkeeping tasks to ensure operational efficiency.
Client-Focused Service:
- Act as the friendly and knowledgeable first point of contact for clients, establishing a positive rapport.
- Coordinate personalized client communications, including special occasions and milestones.
- Facilitate advisor-client interactions by scheduling follow-ups and gathering necessary information.
Ideal Candidate Profile:
- Minimum of 5 years in executive support, preferably within financial services or a similar field.
- A proactive approach with a talent for problem-solving and anticipating needs.
- Strong technical skills, proficient in CRMs, Microsoft Office, and virtual communication platforms.
- Exceptional communication abilities, adaptable to various client personalities.
- Capacity to work effectively across multiple office locations while maintaining high productivity.
- A positive, team-oriented mindset with a commitment to continuous learning and development.
Benefits Offered:
- Support for work-life balance to enhance personal and professional well-being.
- Professional growth opportunities and pathways for career advancement.
- A collaborative team environment grounded in our core values of perseverance, growth, and teamwork.
- Access to industry training and development resources.
-
Administrative Coordinator
2 days ago
Chicago, Illinois, United States Trispoke managed services Full timeJob Title: Administrative CoordinatorJob Summary:We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Trispoke managed services. As an Administrative Coordinator, you will be responsible for providing administrative support to our department, ensuring timely coordination of tasks, and maintaining a high level...
-
Administrative Coordinator
4 days ago
Chicago, Illinois, United States ATS Institute of Technology, Nursing School Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to support the Nursing Program office at ATS Institute of Technology. The successful candidate will provide administrative assistance to the program administration, staff, and faculty, ensuring the smooth operation of the nursing school.Key...
-
Administrative Coordinator
2 days ago
Chicago, Illinois, United States ATS Institute of Technology, Nursing School Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at ATS Institute of Technology, Nursing School. As a key member of our nursing program, you will provide administrative support to our faculty and staff, ensuring the smooth operation of our nursing program.Key ResponsibilitiesAdministrative...
-
Administrative Coordinator
1 week ago
Chicago, Illinois, United States Connect Search, LLC Full timeRole Overview:The Executive Assistant will play a pivotal role in ensuring the smooth operation of executive functions within the organization.Key Responsibilities:Manage Executive Calendars: Schedule and coordinate meetings efficiently.Travel Arrangements: Organize and manage travel logistics, including booking and coding travel itineraries.Expense...
-
Administrative Coordinator
1 week ago
Chicago, Illinois, United States Chicago Family Health Center Inc Full timeJob SummaryChicago Family Health Center Inc is seeking a highly skilled and detail-oriented Administrative Assistant to provide administrative support to our executive team.Key Responsibilities:Provide administrative assistance, including answering calls, managing voicemails, scheduling meetings, preparing materials, and maintaining supplies.Establish and...
-
Administrative Coordinator
1 week ago
Chicago, Illinois, United States Mack & Associates, Ltd. Full timeAdministrative Assistant Opportunity at Mack & Associates, Ltd.Mack & Associates, Ltd. is seeking a highly organized and detail-oriented Administrative Assistant to join its team on a temporary basis for approximately three months. This role offers a unique opportunity to contribute to the company's mission and ensure the smooth day-to-day operations of the...
-
Administrative Coordinator
2 weeks ago
Chicago, Illinois, United States Mack & Associates, Ltd. Full timeMack & Associates, Ltd. is seeking a dedicated and enthusiastic Administrative Coordinator to join our vibrant team. This position is ideal for individuals who excel in maintaining organization and efficiency within a bustling office environment. The Administrative Coordinator will be instrumental in ensuring that daily operations run seamlessly, fostering a...
-
Administrative Coordinator
1 week ago
Chicago, Illinois, United States Connect Search, LLC Full timeRole Overview:The position involves a variety of administrative tasks aimed at ensuring the smooth operation of executive functions.Key Responsibilities:Manage and organize calendar appointmentsArrange and coordinate travel logisticsPrepare and submit expense documentationFacilitate off-site meetings, including accommodation and dining arrangementsProvide...
-
Administrative Coordinator
3 days ago
Chicago, Illinois, United States The University of Chicago Full timeAbout the RoleThis administrative position provides critical support to the Section of Pulmonary/Critical Care Medicine at The University of Chicago. The successful candidate will work closely with faculty members, advanced practice providers, and nursing staff to ensure the smooth operation of the Lung Transplant Program.Key ResponsibilitiesProvide...
-
Administrative Coordinator
2 weeks ago
Chicago, Illinois, United States Connect Search, LLC Full timePosition Overview:The role encompasses a variety of essential administrative tasks aimed at supporting executive operations within Connect Search, LLC.Key Responsibilities:Manage and organize executive calendars, ensuring efficient scheduling of meetings.Arrange and oversee travel logistics, including bookings and itinerary management.Compile and submit...
-
Administrative Coordinator
3 days ago
Chicago, Illinois, United States TEKsystems Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at TEKsystems. As an Administrative Assistant, you will provide critical support to our HR and Internal Audit departments, ensuring seamless day-to-day operations.Key ResponsibilitiesFront Desk ReceptionWelcoming visitors and directing them to the...
-
Administrative Coordinator
4 days ago
Chicago, Illinois, United States Rush Full timeJob SummaryThe Administrative Assistant 1 plays a vital role in supporting the operational activities of the Department. This position requires a high level of organization, prioritization, and attention to detail to manage multiple projects and tasks across various cost centers.Key ResponsibilitiesAdministrative Support: Provides administrative support...
-
Administrative Coordinator
6 days ago
Chicago, Illinois, United States The Truman Group, Inc. Full timeJob OverviewWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at The Truman Group, Inc. as an Office Manager. This part-time position involves providing administrative support to our office and ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to our...
-
Administrative Coordinator
4 days ago
Chicago, Illinois, United States Taft Stettinius & Hollister Full timeJob Summary:Taft Stettinius & Hollister LLP is seeking a highly skilled and detail-oriented Administrative Coordinator to join our team in our Chicago office. As a key member of our administrative staff, you will be responsible for providing exceptional support to our clients and colleagues.Key Responsibilities:Client and Guest Services: Greet clients and...
-
Administrative Coordinator
6 days ago
Chicago, Illinois, United States The LaSalle Group Full timeJob Summary: The LaSalle Group is seeking a highly skilled and detail-oriented Administrative Coordinator to provide comprehensive support to our executive team. This is a fantastic opportunity to join a dynamic and purpose-driven organization and contribute to its mission of making a positive impact in the community.Key Responsibilities:Provide...
-
Administrative Coordinator
2 months ago
Chicago, Illinois, United States Amgen Full timeHOW MIGHT YOU DEFY IMAGINATION?Youve worked hard to become the professional you are today and are now ready to take the next step in your career. How will you put your skills, experience and passion to work toward your goals? At Amgen, our shared missionto serve patientsdrives all that we do. It is key to our becoming one of the worlds leading biotechnology...
-
Administrative Coordinator
1 week ago
Chicago, Illinois, United States Beacon Hill Full timeBeacon Hill, in collaboration with a prominent financial services organization, is looking for a dedicated and professional Administrative Coordinator to become part of their team. This position plays a vital role in maintaining the smooth operation of daily office functions. It presents an excellent opportunity for individuals with a background in...
-
Administrative Coordinator
2 months ago
Chicago, Illinois, United States Amgen Full timeHOW MIGHT YOU DEFY IMAGINATION?You've worked hard to become the professional you are today and are now ready to take the next step in your career. How will you put your skills, experience and passion to work toward your goals? At Amgen, our shared mission—to serve patients—drives all that we do. It is key to our becoming one of the world's leading...
-
Administrative Coordinator
2 weeks ago
Chicago, Illinois, United States Mack & Associates, Ltd. Full timeAre you seeking your next professional opportunity? Do you value the flexibility of a varied schedule and the excitement of diverse experiences? Are you looking to enhance your resume by collaborating with prominent organizations?Mack & Associates, Ltd. is a reputable staffing and recruiting firm dedicated to connecting skilled office administrators with...
-
Grant Administration Coordinator
3 days ago
Chicago, Illinois, United States Chicago State University Full timeJob SummaryThe Grant Administration Coordinator plays a pivotal role within the Grants and Research Office of Chicago State University, facilitating the seamless execution of administrative functions essential to successfully managing grants. This position requires meticulous attention to detail, exceptional organizational skills, and the ability to...