Operations Coordinator

1 week ago

Columbus, Ohio, United States Vaco Full time
Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our leadership team. As a key member of our team, you will be responsible for providing administrative support, coordinating meetings and events, and handling various administrative tasks.

Key Responsibilities:
  • Provide administrative support to assigned leadership, including calendar management and meeting coordination.
  • Research and coordinate moderately complex administrative assignments, including data analysis and report preparation.
  • Coordinate activities between departments and outside parties, ensuring seamless communication and collaboration.
  • Prepare internal and external correspondence, reports, and memos, utilizing strong written and verbal communication skills.
  • Handle invoices and reconcile budgets, ensuring accurate financial management.
  • Coordinate meetings, events, travel arrangements, and room set-up, ensuring a smooth and efficient experience.
Requirements:
  • Minimum 3 years of administrative experience, with a strong understanding of administrative principles and practices.
  • Proficient user of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), with the ability to learn new software quickly.
  • Strong organizational and planning skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Excellent verbal and written communication skills, with the ability to communicate effectively with staff at all levels.
  • Ability to research, interpret, and analyze information, with a strong attention to detail and accuracy.
  • Exercises discretion when handling confidential matters, maintaining confidentiality and professionalism at all times.

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