Office Coordinator

1 week ago

Palo Alto, California, United States Ascend Talent Solutions Full time
Job Summary

Ascend Talent Solutions is seeking a highly skilled Administrative Coordinator to join our team. As a key member of our organization, you will be responsible for providing administrative support to our executives and ensuring the smooth operation of our office.

Key Responsibilities
  • Office Management
    • Develop and implement effective office systems to ensure a functional and cost-effective working environment.
    • Anticipate and resolve potential system breakdowns or communication gaps.
  • Administrative Support
    • Provide administrative support to executives, including coordinating office coverage and maintaining accessibility.
    • Approve administrative staff time off and scheduling issues.
  • Team Collaboration
    • Develop solutions to team projects and encourage collaboration and teamwork.
    • Model behavior aligned with our organization's vision and values.
  • Financial Management
    • Formulate and administer assigned budgets.
    • Effectively utilize resources and pursue creative solutions to reduce costs and improve service levels.
  • Compliance and Quality
    • Adhere to our organization's policies and procedures.
    • Assume responsibility for contributing to department and hospital goals.
Requirements
  • Education
    • Associates degree from an accredited college or university.
  • Experience
    • Minimum of 5 years of progressively responsible administrative/support/office management experience with 1 year of supervisory experience.
  • Skills and Abilities
    • Demonstrate excellent accuracy, attention to detail, and proofing skills.
    • Maintain confidentiality of sensitive information.
    • Effectively communicate and interact with staff and members of the community from diverse backgrounds.
    • Ability to demonstrate business communication skills, including telephone techniques and etiquette.
    • Ability to demonstrate customer service skills.
    • Knowledge, understanding, and ability to use English grammar, spelling, punctuation.
    • Advanced knowledge and proficiency in use of Microsoft Office programs (Outlook, Word, Excel, and PowerPoint).

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