Office Operations Coordinator
2 days ago
This Administrative Assistant role is ideal for a motivated and organized individual who enjoys working in a fast-paced office environment. You will provide essential administrative support to our team, ensuring seamless operations and exceptional customer service.
Key Responsibilities- Process and manage internal job files, maintaining accuracy and efficiency
- Prepare and send estimates and billing invoices to customers
- Coordinate and schedule crews and jobs, optimizing service delivery
- Perform routine accounting tasks, including accounts payable, accounts receivable, bookkeeping, and payroll processing
- Support recruitment efforts, helping to attract top talent to our team
- Provide expert administrative support, preparing email and written correspondence as needed
- Accurately enter data into our systems, ensuring reliable data management
- Collaborate with other departments as needed, offering additional support
- Minimum 2 years of administrative or office experience
- Experience with billing, quality assurance, and scheduling is beneficial
- Service industry experience is advantageous
- Excellent communication and customer service skills
- Strong organizational and time management skills
- Proficiency in Microsoft Office applications
- Ability to learn new software
- High School Diploma or equivalent
- Background check clearance
- A competitive salary of $55,000 - $70,000 per year, based on experience
- A comprehensive benefits package, including medical, dental, and vision insurance
- Generous paid time off and holidays
Join our dynamic team and contribute to our mission of delivering exceptional service to our customers.
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Office Operations Coordinator
2 weeks ago
San Diego, California, United States J METRO REFRIGERATION INC Full timeThe Office Operations Coordinator at J Metro Refrigeration Inc plays a vital role in ensuring the smooth operation of the office environment, supporting administrative, managerial, and customer-facing tasks. This is an in-office position during normal business hours, Monday through Friday.Key Responsibilities: Administrative Support: Overseeing daily office...
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Office Operations Coordinator
2 days ago
San Diego, California, United States Ricoh Americas Corporation Full timeAbout the TeamThe Office Operations Coordinator is an integral part of our team, responsible for ensuring the efficient operation of our office equipment and providing top-notch customer service. As a key member of our team, you will work closely with our customers to resolve technical issues and provide training and support. We are looking for a highly...
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Office Operations Coordinator
3 days ago
San Diego, California, United States Engineering Services Network Full timeEarn up to $80,000 per year as an Administrative Support Specialist at Engineering Services Network in San Diego, CA. Our ideal candidate will possess excellent organizational skills, knowledge of Navy protocols, and strong communication abilities.About the Role:This is an exciting opportunity to join our team in a dynamic administrative environment. As an...
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Office Operations Coordinator
2 weeks ago
San Mateo, California, United States IXL Learning Full timeJob Summary:We are seeking a highly organized and detail-oriented Office Operations Coordinator to join our team at IXL Learning. This role will be responsible for coordinating daily operations, managing calendars, scheduling appointments, and assisting with travel arrangements.About the Role:As an Office Operations Coordinator, you will play a crucial part...
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Executive Office Coordinator
3 weeks ago
San Diego, California, United States Hines Full timeHines is a leading global real estate investment manager seeking an Executive Office Coordinator to support our administrative functions.About UsWe are driven by our commitment to excellence and innovation, consistently ranking among the world's most innovative companies. Our diverse portfolio spans across multiple property types, from living and office...
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Office Operations Coordinator
2 weeks ago
San Francisco, California, United States Addison Group Full timeJob OverviewWe are seeking a highly organized and detail-oriented Office Manager to oversee the day-to-day operations of our San Francisco office. The ideal candidate will be responsible for managing facilities, coordinating events, and ensuring the smooth operation of the office.Key Responsibilities:Facilities Management: Oversee maintenance and operations...
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Dental Office Coordinator Specialist
2 weeks ago
San Fernando, California, United States Dental office Full timeJob OverviewWe are seeking a highly skilled Dental Treatment Coordinator to join our experienced team at our modern dental office.This is a full-time position with benefits, including paid time off, holiday pay, 401K plan, and medical insurance.
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Dental Office Coordinator
2 weeks ago
San Diego, California, United States Balboa Dentistry Full timeJob OverviewWe are seeking a highly skilled and organized Dental Office Coordinator to join our team at Balboa Dentistry.About the RoleThis is an excellent opportunity for someone who enjoys working in a fast-paced environment and is passionate about delivering exceptional patient care. As a Dental Office Coordinator, you will play a vital role in ensuring...
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Office Coordinator
4 days ago
San Diego, California, United States Coleman Worldwide Moving Full timeJob DescriptionWe are seeking a highly organized and detail-oriented individual to join our team as an Office Coordinator. The successful candidate will be responsible for providing exceptional customer service, managing administrative tasks, and maintaining a high level of accuracy in their work.Responsibilities:Answer and direct phone calls, respond to...
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Business Operations Coordinator
3 weeks ago
San Francisco, California, United States Pacific Office Automation, Inc. Full timeWe are seeking a highly organized and efficient Business Operations Coordinator to join our team at Pacific Office Automation, Inc. in West Valley City.About the Role:This is a full-time position with an estimated annual salary of $45,000 - $60,000 based on industry standards and location.The ideal candidate will have excellent multitasking skills, be able...
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Executive Office Coordinator
2 weeks ago
San Diego, California, United States 24 Seven Talent Full timeJob OverviewWe are seeking an experienced Office Administrator to join our team at 24 Seven Talent. The successful candidate will be responsible for providing exceptional administrative support, ensuring the smooth operation of our office, and delivering a high level of customer service to our agents.About the RoleThis is a full-time contract position with a...
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Office Coordinator
2 weeks ago
San Diego, California, United States Ultimate Staffing Full timeJob Title: Office CoordinatorEstimated Salary: $45,000 - $60,000 per yearAbout Ultimate StaffingWe are a leading staffing agency providing top talent to various industries. Our team of experts is dedicated to delivering exceptional results and building long-term relationships with our clients.Key Responsibilities:Manage schedules and coordinate...
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Nighttime Front Office Coordinator
1 day ago
San Diego, California, United States Remington Full timeAbout the Role:We are seeking a highly organized and detail-oriented individual to fill the position of Nighttime Front Office Coordinator. As a key member of our front office team, you will be responsible for managing front desk functions, including check-ins, check-outs, payments, reservations, and PBX operations.You will also be required to provide...
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Part Time Office Coordinator
1 day ago
San Diego, California, United States Fish Window Cleaning Full timeAre you looking for a part-time opportunity to develop your skills and gain valuable work experience? Fish Window Cleaning is seeking a Part Time Office Coordinator to join our team in the San Diego area. As an ideal candidate, you will be highly organized, possess excellent communication skills, and be able to multitask effectively.About the RoleIn this...
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Front Office Coordinator
2 weeks ago
San Diego, California, United States Ultimate Staffing Full time**Job Title:** Front Office Coordinator**Location:** Lincoln Park, We are seeking a highly organized and detail-oriented Front Office Coordinator to join our team at Ultimate Staffing. In this role, you will be responsible for managing incoming phone calls and emails, scheduling appointments, greeting and checking in patients, maintaining a clean and...
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Site Operations Coordinator
2 weeks ago
San Diego, California, United States Lennar Homes Full timeAbout This RoleThis Site Operations Coordinator position plays a vital role in ensuring the smooth execution of construction projects at Lennar Homes. Reporting directly to the Construction Manager, this professional oversees daily project operations, conducting thorough home inspections to guarantee compliance with instructions and maintaining accurate...
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Academic Operations Coordinator
2 weeks ago
San Diego, California, United States Manpower San Diego Full timeAre you looking for a challenging role that utilizes your administrative skills? As an Academic Operations Coordinator at Manpower San Diego, you will be responsible for providing complex and demanding support tasks for the Law School Faculty.Job Summary:We are seeking a highly organized and detail-oriented individual to join our team as an Academic...
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Office Operations Coordinator
2 days ago
San Diego, California, United States The Irvine Company, LLC Full timeAbout the RoleWe are seeking an experienced Administrative Support Professional to join our team. In this role, you will provide high-level administrative support to senior executives, ensuring seamless day-to-day operations and exceptional service delivery.
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Healthcare Operations Coordinator
1 day ago
San Diego, California, United States Focus Health Medical Group Full timeJob Overview:Focusing on delivering exceptional patient care, Focus Health Medical Group is seeking a skilled Healthcare Operations Coordinator in San Diego. As a key member of our team, you will ensure the smooth operation of our medical office, providing a high level of service to our patients.We offer a competitive salary of $32 per hour (based on...
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Office Operations Coordinator
2 weeks ago
San Mateo, California, United States IXL Learning Full timeIdeal candidate will be experienced in handling a wide range of administrative support tasks and able to work independently in a fast-paced environment. You are a quick learner who is well-organized and highly detail-oriented, helping drive success by supporting the day-to-day of our leadership team.Key responsibilities include:Build in-depth knowledge of...