Facilities Director

6 days ago

Newark, New Jersey, United States urgent recruiting Full time
About the Job

Job Summary: We are seeking a highly skilled and experienced Facilities Director to join our team at Urgent Recruiting. The successful candidate will be responsible for overseeing the maintenance and operations of our facilities, ensuring that they are safe, clean, and well-maintained.

Key Responsibilities:
  • Develop and Administer Facilities Plans: Develop and administer plans for the facilities operations and other related services through delegation to assigned supervisory personnel.
  • Lead and Manage Maintenance Operations: Lead, organize, manage, and supervise all maintenance and custodial operations of the district in compliance with all applicable federal, state, and local laws and regulations, and Board of Education policies and procedures.
  • Provide Leadership and Coordination: Provide overall leadership and coordination to the District's physical infrastructure to ensure optimal integration, collaboration, and cost efficiency in the development and implementation of operating plans, systems, and procedures.
  • Develop and Implement Maintenance Plans: Develop and implement the multi-year Comprehensive Maintenance Plan (N.J.A.C. 6:8-4.9(a)7) that is both corrective and preventative for the upkeep of all facilities, grounds, and the major facilities systems (HVAC, mechanical, plumbing, electrical, environmental, and structural) of the district.
  • Oversee Facilities Management and Operations: Oversee and evaluate all District's facilities management and operations.
  • Develop and Maintain Facilities Plans: Oversee the development and maintain comprehensive facilities Long Range Facilities Plan and Master Plan incorporating all facilities and real estate assets, advise executive management on strategic and tactical facility planning and/or development, facility space use, and other matters involving the use of physical assets.
  • Manage Budgets: Develop and manage annual budgets for all departments under the position's oversight.
  • Conduct Inspections: Conduct regular inspections of all school facilities, grounds, and equipment to ensure that high standards for cleanliness, attractiveness, and safety are maintained.
  • Assist with Strategic Planning: Assist the Superintendent and the School Business Administrator with the development and annual review of the district's Long Range Facilities Plan (N.J.A.C. 6A Chapter 26, Subchapter 2).
  • Establish Department Policies: Establish department policies and procedures in collaboration with the Assistant School Business Administrator for the effective utilization of available funds, personnel, equipment, materials, and supplies necessary to maintain the established and ongoing activities of the facilities operations.
  • Review and Evaluate Programs: Review and evaluate ongoing facility maintenance, design, and construction, and custodial programs for efficiency, effectiveness, and suitability to current conditions.
  • Develop Capital Planning Process: Assist in the development of a capital planning and tracking process through which clear goals and priorities in the capital projects area are established and which provides a system for monitoring progress against stated goals on a project-by-project basis.
  • Work Collaboratively: Work collaboratively with the Directors of Facility Maintenance and/or Special Assistant and Design Services to develop and implement an effective preventative maintenance program.
  • Oversee Policy Development: Oversee the development of policies and procedures for each of the Facilities departments.
  • Make Recommendations: Make recommendations to the Assistant School Business Administrator regarding changes in organizational structure or established lines of authority.
  • Oversee Reporting: Oversee the development of all reports and documents that require the Superintendent's approval.
Requirements and Qualifications:
  • Knowledge of Construction Codes and Regulations: Demonstrate a knowledge of construction codes, health and safety regulations, financial and management practices, purchasing, supervision, and motivation of personnel, and state and local regulations regarding the maintenance of school buildings and equipment.
  • Knowledge of NJ Civil Service Rules and Regulations: Knowledgeable of NJ Civil Service Rules & Regulations preferred and ability to work with multiple unions.
  • Working Knowledge of Regulations: Working knowledge of AHERA, IAQ, IPM, and Lead/Copper Regulations.
  • Computer Skills: Excellent computer skills including Microsoft Office Suite (Outlook, Word, Excel, Access, and PowerPoint) & Computer Maintenance Management Systems.
  • Familiarity with ESIP and Solar PPA Projects: Familiar with ESIP and Solar PPA projects.
  • Initiative and Problem-Solving Skills: Demonstrate a high degree of initiative in resolving problems, and developing and implementing solutions in an independent manner.
  • Project Management Skills: Excellent project management skills.
  • Interpersonal and Communication Skills: Demonstrate superior interpersonal and communication skills (written and oral).
  • Attention to Detail: Extraordinary attention to detail.
  • Strategic Thinking: Strong ability to think strategically and creatively to strike the right tone when working through complex issues with internal and external stakeholders.
  • Leadership and Change Management: Ability to lead and promote change in a fluid and entrepreneurial environment.
  • Organizational and Time Management Skills: Ability to organize and prioritize work to meet concurrent deadlines.
  • Financial Analysis and Reporting: Ability to generate and interpret financial district and department reports.
  • Knowledge of Business Practices: Knowledge of accepted business practice in school districts related to budget preparation and administration.

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