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Sales and Partnerships Administrator

2 months ago

Alexandria, Virginia, United States Air Conditioning Contractors of America Full time
Job Overview

POSITION SUMMARY:

The Air Conditioning Contractors of America is in search of a meticulous and organized Partnerships and Sales Administrator to enhance our Marketing, Communications, and Partnerships division. This remote-first position is pivotal in supporting ACCA's Strategic Partner Program, associate member category, and advertising sales. The role is essential for gathering deliverables from partners and advertisers, contributing significantly to the growth of ACCA's non-dues revenue initiatives. The administrator is vital in amplifying ACCA's influence within the HVAC sector and enhancing the livelihoods of contractors across the nation.

KEY RESPONSIBILITIES:

  • Provide comprehensive administrative assistance for ACCA's partnership initiatives, associate members, and advertising sales.
  • Facilitate the delivery of all partner benefits, which includes:
    • Collecting and managing partnership deliverables while sending reminders for due materials
    • Generating and dispatching invoices for partners
    • Coordinating meetings with partners and potential clients
    • Organizing webinars and managing deliverables for partner webinars
    • Gathering advertising materials for partner deliverables
    • Monitoring and reporting on performance metrics for partners
    • Tracking the utilization of partner program benefits
  • Assist in the execution of advertising sales, including:
    • Collecting advertising deliverables and sending reminders for due materials
    • Responding to advertising inquiries with a media kit outlining available options
    • Creating and sending invoices for advertising transactions
    • Monitoring and reporting on performance metrics for advertisers
  • Support the acquisition and retention of associate members by:
    • Handling inquiries from prospective new associate members and addressing questions regarding member benefits
    • Enrolling new associate members
    • Assisting current associate members in utilizing their benefits
    • Guiding current associate members interested in advertising, sponsorship, or exhibiting opportunities
  • Regularly generate reports to monitor outstanding payments from advertisers, partners, and associate members.
  • Assist in the creation and dissemination of promotional materials and communications for advertising, partnerships, and associate members.
  • Provide support for all other administrative tasks related to partnership and advertising programs as required.
  • Stay informed about industry trends, updates, and partner news.

TRAVEL REQUIREMENTS: 10 percent

This job overview outlines the primary duties and responsibilities associated with the position. It is not an exhaustive list, and the staff member may be expected to undertake additional responsibilities as necessary to meet the needs of the association.

ABOUT ACCA:

ACCA is a national non-profit organization dedicated to supporting professionals in the HVACR, indoor environment, and building performance systems industry. Our culture emphasizes providing our members with the essential tools and resources for success, including networking opportunities, education, and advocacy services. We are committed to fostering the growth and success of our members' businesses and the overall health of the HVACR industry.

ACCA is more than just a workplace; it is a community of individuals dedicated to shaping the future of the HVACR industry. As a remote-first organization, ACCA prioritizes employee well-being and work-life balance, offering flexibility to work from home and choose from various schedules that suit individual needs. Additionally, ACCA provides excellent benefits, including generous paid time off, healthcare, a robust 401K plan, and a supportive, results-driven culture that empowers employees to excel both professionally and personally. Whether you are at the beginning of your career or a seasoned professional, ACCA offers the support and resources necessary for your success.

At ACCA, you will be part of a motivated team with a shared mission to drive change and make a meaningful impact.


QUALIFICATIONS:

  • Education/Certification: Bachelor's degree in Business, Marketing, Communications, or a related field.
  • Experience: Minimum of 2 years in administrative roles, partnership development, marketing, or sales, preferably in a non-profit or association context.
  • Technical Skills: Familiarity with CRM software, project management systems (Asana, Monday, Basecamp, etc.), and proficiency in Microsoft Office Suite (Outlook, Teams, Excel, Word, etc.). HubSpot experience is a plus.
  • Other Skills: Strong organizational abilities and attention to detail, excellent interpersonal and communication skills (both written and verbal), proven capacity to manage and prioritize tasks effectively under tight deadlines, and the ability to work independently as well as collaboratively in a fast-paced, remote environment.