Administrative Support Specialist, Center for Professional Pathways

5 days ago

Washington, Pennsylvania, United States Washington & Jefferson College Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Washington & Jefferson College. The successful candidate will be responsible for coordinating the day-to-day operations of the Center for Professional Pathways, managing the Center's operating budget, data, and internal operations.

Key Responsibilities
  • Budget Management: Assist in budget planning, strategic planning, goal setting, and document income and expenses.
  • Student Data Management: Manage student data using College databases and internal systems, including CPP services, job-offer data, internship acceptances, hiring results in various majors, etc.
  • Outreach and Communication: Coordinate and facilitate outreach to strategic partners on-and-off campus, using email, social media, and other forms of communication.
  • Reporting and Assessment: Compile and report data on employer engagement activities, coordinate assessment of CPP programming, and solicit/provide feedback on effectiveness of CPP initiatives.
  • Program Coordination: Participate in career development programs coordinated by CPP, including workshops, employer seminars, meetings within and outside of CPP, and other special projects as assigned.
  • Correspondence and Communication: Responsible for all written correspondence between the Center for Professional Pathways recruiting program and employers and students, including the dissemination of employer information.
  • Student Support: Submit student information to employers and follow up with recruiters to establish and confirm interview schedules, and to communicate selection results with students.
  • Supervision and Training: Interview, train, and supervise student employees.
  • Database Management: Establish and maintain detailed database of corporate contacts, company interview dates, visits, and cancellations.
  • Reporting and Analysis: Compile statistical information for CPP annual reports, records, and reports interview statistics and other annual calculations.
  • Donor Relations: Assist the Associate Dean with current and potential corporate donors to ensure financial support.
  • Data Collection: Compile and oversee data collection used for annual reports, such as the First Destination Survey and graduate outcomes.
  • Technology Support: Responsible for technology that supports the online registration of employers and interview selection process.
Requirements
  • Education: Bachelor's Degree in education, human services, business, or liberal arts is required.
  • Experience: A minimum of two years of experience working in a college environment related to career development or advising.
  • Skills: Experience with event planning, project management, and budget management, exceptional time management skills, strong communication and interpersonal skills, superior ability to multitask and manage strategic priorities, demonstrated ability to work cooperatively and collaboratively with key stakeholders and constituent groups, and effective oral and written communication skills.
Supervisory Duties

No supervisory duties.

Disclaimer

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the position described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the position.

Job Description Status

The duties and responsibilities listed in this job description are illustrative ones anticipated for this position. Other duties and responsibilities may be assigned as required. Washington & Jefferson College reserves the right to amend or change this job description to meet the needs of its programs. This job description and any attachments do not constitute or represent a contract.

  • Treatment Support Specialist

    5 days ago

    Washington, Pennsylvania, United States Gateway Rehabilitation Center Full time

    Job SummaryGateway Rehabilitation Center is seeking a highly motivated and compassionate Treatment Support Specialist to join our team. As a Treatment Support Specialist, you will play a vital role in facilitating programming and ensuring the integrity of the therapeutic milieu.Key ResponsibilitiesFacilitate Discussion Groups and Activities: Lead and...

  • Administrative Assistant

    5 days ago

    Washington, Pennsylvania, United States Gateway Rehabilitation Center Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Gateway Rehabilitation Center. As a key member of our front desk team, you will provide exceptional customer service and administrative support to our patients, families, and staff.Key ResponsibilitiesAdministrative Support: Provide administrative...

  • Administrative Support Specialist

    7 days ago

    Washington, Pennsylvania, United States Washington Auto Mall Full time

    Job SummaryWashington Auto Mall is seeking a highly organized and detail-oriented Office Clerk to join our team. As an Office Clerk, you will be responsible for providing administrative support to our office operations, ensuring the smooth flow of tasks and activities.Key ResponsibilitiesAdministrative TasksMaintain accurate and up-to-date files and...

  • Medical Support Specialist

    4 days ago

    Washington, Pennsylvania, United States Washington Physician Services Org. Full time

    Job SummaryWashington Physician Services Org. is seeking a highly skilled and detail-oriented Medical Support Specialist to join our team. As a Medical Support Specialist, you will play a vital role in ensuring the smooth operation of our healthcare services.Key Responsibilities:Provide administrative support to our medical staff, including maintaining...

  • Healthcare Support Specialist

    1 week ago

    Washington, Pennsylvania, United States Washington Physician Services Org. Full time

    Position OverviewThe Healthcare Support Specialist plays a vital role in ensuring that every patient interaction and the logistical elements surrounding their visits are executed with professionalism, compassion, and reliability. This position involves assisting healthcare providers in delivering patient care and education. Strong communication,...

  • Office Support Specialist

    2 weeks ago

    Washington, Pennsylvania, United States Washington Health System Full time

    Position Overview: The Office Support Specialist plays a crucial role within the Family Medicine team, facilitating patient interactions and ensuring smooth administrative operations. This role is essential in assisting with patient admissions, preparations, and discharges, while also providing vital support to healthcare professionals throughout the patient...

  • Educational Support Specialist

    2 weeks ago

    Washington, Pennsylvania, United States Soliant Full time

    Job OverviewWe are looking for a committed and enthusiastic Educational Support Specialist to become a vital part of our dedicated team at Soliant. This role involves providing tailored instruction, assistance, and advocacy for students with diverse learning needs, ensuring their academic and personal development.Key Responsibilities:Assist educators in...

  • Support Specialist for Benefits Management

    1 week ago

    Washington, Pennsylvania, United States Disabled Veteran Solutions Full time

    Location: Remote Compensation: Starting at $12.50 per hour Employment Type: Full-Time Benefits: Health, dental, vision, and additional fringe benefits available for eligible employees. Company Overview: Disabled Veterans Solutions (DVS) is a leading provider of comprehensive call center services, proudly operated as a Service-Disabled Veteran Owned Small...

  • Support Specialist for Benefits Management

    1 week ago

    Washington, Pennsylvania, United States Disabled Veteran Solutions Full time

    Location: Remote Compensation: Starting at $12.50 per hour Employment Type: Full Time Benefits: Health, dental, vision, and additional fringe benefits available for eligible employees. About Us: Disabled Veterans Solutions (DVS) is a leading provider of comprehensive call center services. As a Service-Disabled Veteran Owned Small Business (SDVOSB), we are...

  • Support Specialist for Benefits Management

    1 week ago

    Washington, Pennsylvania, United States Disabled Veteran Solutions Full time

    Location: Remote Compensation: Starting at $12.50 per hour Employment Type: Full-Time Benefits: Health, dental, vision, and additional perks available for eligible employees. About Us: Disabled Veterans Solutions (DVS) is a leading provider of comprehensive call center services, proudly operated by Service-Disabled Veterans. Our mission is to support...

  • Patient Support Specialist

    8 hours ago

    Fort Washington, Pennsylvania, United States Blackbird Health Full time

    About the RoleAt Blackbird Health, we're dedicated to delivering exceptional care to children, adolescents, and young adults struggling with social developmental and school-related challenges. As a Patient Support Specialist, you'll play a vital role in our mission-driven organization, providing compassionate support to patients and their families.Key...

  • Clinical Administrative Assistant

    7 days ago

    Washington, Pennsylvania, United States Valor Healthcare Full time

    Job SummaryValor Healthcare is seeking a highly skilled Medical Office Receptionist to provide exceptional patient care and administrative support in our Community Based Outpatient Clinic (CBOC) in Washington County. As a key member of our team, you will play a vital role in ensuring the smooth operation of our clinic and delivering high-quality patient...

  • Tire Service Specialist

    2 weeks ago

    Washington, Pennsylvania, United States West Tire Pros & Auto Center Full time

    Job OverviewWe are seeking a dedicated Tire Service Specialist to join our team at West Tire Pros & Auto Center. This full-time position offers a structured schedule, Monday through Friday from 8 AM to 5 PM, with occasional Saturday shifts from 8 AM to Noon. Compensation is hourly and based on experience, complemented by monthly bonuses, paid vacation, and...

  • Healthcare Support Specialist

    1 week ago

    Washington, Pennsylvania, United States Washington Physician Services Org. Full time

    Position OverviewThe Clinical Administrative Assistant plays a vital role in ensuring that each patient interaction and the related logistical processes are executed with professionalism, compassion, and reliability. This position supports the healthcare provider in delivering patient care and educational guidance. Exceptional communication, interpersonal,...

  • Healthcare Support Specialist

    2 weeks ago

    Washington, Pennsylvania, United States Washington Physician Services Org. Full time

    Position OverviewThe Clinical Administrative Assistant plays a vital role in ensuring that every patient interaction and the related logistical processes are executed with professionalism, empathy, and reliability. This position involves supporting the healthcare provider in delivering patient care and education. Exceptional communication, interpersonal, and...

  • Family Support Services Specialist

    2 weeks ago

    Washington, Pennsylvania, United States Blueprints Full time

    Seeking a Committed Kinship Support SpecialistThe successful applicant will possess a Bachelor's degree in social work or a closely related discipline, complemented by a minimum of two years of experience in supporting children and families. Key responsibilities encompass:Maintaining regular communication with County Children and Youth ServicesParticipating...

  • Emergency Department Support Specialist

    4 days ago

    Washington, Pennsylvania, United States Washington Hospital Full time

    Job SummaryThe Emergency Department Technician plays a vital role in providing exceptional patient care and support to our team at Washington Hospital.Key Responsibilities:Assist professional staff in delivering high-quality patient care under the direct supervision of a Registered Nurse.Meet and maintain established patient care standards, ensuring a...

  • Office Support Specialist

    1 week ago

    Washington, Pennsylvania, United States Washington Health System Full time

    The Medical Administrative Coordinator is an integral part of the Family Medicine team, responsible for welcoming patients, managing admissions, preparing individuals for consultations, and facilitating patient departures. This role provides essential support to both the physician and patients throughout their healthcare journey, which includes billing...

  • Office Support Specialist

    1 week ago

    Washington, Pennsylvania, United States Washington Health System Full time

    The Healthcare Administrative Coordinator plays a vital role within the Family Medicine team, assisting in the welcoming and processing of patients, as well as managing their exit from the facility. This role is essential in supporting both the physician and the patient throughout their healthcare journey, which includes tasks such as preparing invoices,...

  • Administrative Clerk

    7 days ago

    Fort Washington, Pennsylvania, United States The Millennium Group Full time

    Job Summary:The Millennium Group is seeking a highly motivated and detail-oriented Data Entry Specialist to join our team. As a Data Entry Specialist, you will be responsible for ensuring timely and accurate processing and quality control of various tasks, including data entry, mail processing, and document preparation.Key Responsibilities:Review and...