Administrative Coordinator

2 weeks ago

Lisle, Illinois, United States Primera Engineers Full time

Position Overview
As an integral part of our team, you will provide essential administrative and operational support primarily to project teams and company management, while also assisting other functional areas as needed.

About Primera Engineers
We are a people-centric organization that prioritizes knowledge and continuous learning. Our belief in the power of connection and collaboration drives us to build meaningful relationships. We pride ourselves on employing some of the industry's top talent and fostering a culture that our employees can take pride in.

Team Dynamics
The Corporate team at Primera is composed of skilled professionals in HR, marketing, IT, finance, and administration, all working together to propel our company forward. We are dedicated to delivering a first-class client experience and collaborate across the organization to support all operational aspects.

Candidate Profile

  • A Bachelor's Degree is required.
  • 3-5 years of relevant experience in a similar role.
  • Proficiency in Microsoft Office Suite: Word, Excel, and Outlook.
  • Familiarity with Microsoft Access, MasterSpec, and MasterWorks.
  • Experience in data entry for QMS and Project Status 2K database applications.
  • Competence in operating office equipment such as printers, copiers, and scanners.
  • Understanding of document filing, record-keeping processes, and departmental protocols.
  • Ability to perform tasks independently with minimal supervision.
  • Capacity to follow directions from multiple sources and prioritize effectively.
  • Strong communication skills to interact with colleagues.
  • A focus on customer service in all interactions.
Key Responsibilities
  • Manage reception duties including handling incoming calls, welcoming visitors, and coordinating mail and deliveries.
  • Organize, coordinate, and prepare Project Specifications.
  • Process and track Shop Drawings/Submittals efficiently.
  • Prepare and assemble project deliverables, proposals, and other assignments as requested.
  • Source, price, and procure office equipment and kitchen supplies.
  • Log, process, and file Quality Assurance documents.
  • Coordinate project archiving and manage off-site document storage.
  • Maintain project filing systems.
  • Provide support for meetings, including scheduling and logistics.
  • Undertake additional duties as assigned.
Benefits and Culture
  • Comprehensive benefits package including 401K matching, employee stock ownership, gym and transit subsidies, paid volunteer time off, parental leave, and educational reimbursement.
  • Flexible work schedules in a rapidly growing company.
  • A collaborative and enjoyable work environment.
  • Colleagues who value diversity in perspectives, cultures, and ideas.
  • Engagement in employee-led committees focused on social, wellness, and community service activities throughout the year.
Equal Employment Opportunity
Primera Engineers is committed to equal employment opportunity principles. Our hiring practices and employment decisions are made without regard to race, color, creed, religion, national origin, sex, age, ancestry, disability, marital status, sexual orientation, veteran status, citizenship status, or any other protected category as defined by law.

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