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Front Desk Coordinator

2 months ago

Lisle, Illinois, United States Primera Engineers Full time
Job Summary

We are seeking a highly organized and detail-oriented Front Desk Coordinator to provide administrative support to our project teams and management. The ideal candidate will have excellent communication skills, be able to work independently, and have a strong ability to prioritize tasks.

Key Responsibilities
  • Manage incoming telephone calls, greet visitors, and coordinate incoming/outgoing mail and deliveries
  • Organize, coordinate, and prepare project specifications
  • Process and track shop drawings and submittals
  • Prepare and assemble project deliverables, proposals, and other assignments requested by Primera staff
  • Source, price, and purchase office equipment and supplies
  • Log, process, and file quality assurance documents
  • Coordinate project archiving and off-site document storage
  • Perform and maintain project filing
  • Provide meeting support as needed
Requirements
  • Bachelor's Degree
  • 3-5 years' experience in a similar position
  • Skilled in Microsoft Office, including Word, Excel, and Outlook
  • Working knowledge of Microsoft Access, MasterSpec, and MasterWorks
  • Ability to perform and complete assigned duties with minimal supervision
  • Ability to accept and understand direction from multiple sources and prioritize tasks accordingly
  • Ability to communicate effectively with other staff members
  • Ability to work with a focus on customer service
What We Offer
  • Excellent benefits package, including 401K match and employee stock ownership
  • Flexible work scheduling in a fast-growing company
  • A fun, inclusive, and collaborative environment
  • Colleagues that appreciate differences in people, perspectives, cultures, and ideas
  • The fruits of our employee-led committees focused on offering engaging social, wellness, and community service activities
About Primera

Primera is a people-first organization that values knowledge and learning. We believe in the power of connection and collaboration and seek to build relationships that mean something. We employ some of the best and brightest in the industry and work hard to maintain a culture that our people can be proud of.

We are committed to the principles of equal employment opportunity and ensure that our practices and employment decisions are free from bias and discrimination.