Development Coordinator, Events and Administration

1 month ago

Lisle, Illinois, United States The Morton Arboretum Full time
Job Title: Development Coordinator, Events and Administration

The Morton Arboretum is seeking an experienced Development Coordinator to provide event and administrative support to the Development department. As a key member of the team, you will be responsible for coordinating arrangements for meetings and events, providing principal oversight of event registration functions, and handling Development department office operations.

Key Responsibilities:
  • Coordinate donor event and travel registration activities, including mailing list creation, registration page upkeep, guest list management, and day-of event registration.
  • Assist in the processing and tracking of fundraising event donations, including the Evergreen Gala and athletic race fundraising initiatives.
  • Serve as a key point of contact for general development department inquiries and route appropriately.
  • Provide principal coordination and process oversight of individual donor stewardship activities, such as sympathy or celebratory cards, gifts, and supplies.
  • Oversee coordination of logistics for individual donor meetings and visits for Development directors and Major Gift Officers.
  • Handle department administrative functions, including new staff onboarding support, office management, department calendar usage, and maintaining supplies.
  • Administer expense reporting and travel arrangements for Development directors.
  • Supervise volunteer(s) as needed.
  • Demonstrate alignment with the Arboretum's employee core values.
Qualifications:
  • Associate degree required, Bachelor's degree preferred.
  • 2+ years experience in administrative support, events, or similar role required.
  • Excellent organizational, communication, office management, and clerical skills.
  • High degree of confidentiality required.
  • Outstanding interpersonal skills and ability to relate to a variety of people.
  • Proficiency with Microsoft Office and Google applications strongly preferred.
  • Experience using database systems required with knowledge of Constituent Relationship Management system.
Success Factors:
  • Strong interest in the mission of the Arboretum and a keen understanding of the importance of philanthropic support to the success of non-profit organizations.
  • Ability to develop and maintain broad knowledge and understanding of the department and organization's operations and policies.
  • Accurate and detail-oriented to ensure high quality, professional communications and positive interactions with volunteer leadership, donors, and staff.
  • Ability to successfully navigate a deadline-driven environment and work both independently and collaboratively.
  • Ability to manage multiple tasks at the same time and provide a creative approach to problem-solving.
Physical Demands and Work Environment:
  • Requires some physical activity: limited lifting and carrying (up to 30 lbs.), and occasional travel around the Arboretum and locally.
  • Work environment: Office environment. Work is primarily performed indoors with occasional outdoor activity.
  • Equipment: General office equipment, Arboretum golf cart.
  • Schedule: Position requires occasional extended work hours, including evenings and weekends.

The expected hiring range for this nonexempt position is annualized at $50,000-$53,000 based on experience that will be evaluated during the candidate selection process. We believe in the importance of pay equity and consider the internal equity of our current team members as a part of the final offer. This position is also eligible for a competitive benefits package.

The Morton Arboretum is a champion for diversity, supporting a culture of inclusion that attracts, inspires, and engages people to achieve success. The Arboretum is committed to hire and develop employees based on job-related qualifications irrespective of race, religion, color, national origin, sex, sexual orientation, gender identity, age, disability, or veteran status. To increase diversity in professions related to the public garden realm, we encourage applications from underrepresented minorities, persons with disabilities, and veterans.

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