Event Coordinator
2 days ago
Job Summary:
The Events Manager will play a crucial role in the Development Team at Junior Achievement of South Florida, working closely with the Events team to create, produce, and manage special events. This position will assist with event planning, execution, and logistics, ensuring seamless experiences for attendees and clients.
Key Responsibilities:
- Develop and implement event work plans, including budgeting and sponsorship management.
- Collaborate with the Events team to plan and execute special events, including décor, entertainment, and rentals.
- Manage event staff and volunteer teams, ensuring effective communication and coordination.
- Track event cash, in-kind donations, and expenses, maintaining accurate records and reconciliations.
- Solicit and collect auction items, procuring restaurants for major events, and uploading items to third-party vendors.
- Set up committee and co-chair meetings, attending and recording meeting details, and preparing recaps.
- Prepare weekly event overviews for the team and co-chairs, ensuring timely and accurate information.
- Manage guest lists, seating charts, and name tags, ensuring all event guests are entered into the CRM system.
- Work with vendors before and during events, participating in post-event debriefing and documenting suggestions.
- Communicate with clients renting the JA facility, collecting required documents, greeting clients, and assisting with troubleshooting.
Requirements:
- Bachelor's degree or equivalent experience required.
- 4 years of experience in event management, nonprofit experience a plus.
- Experience in implementing live and/or silent auctions a plus.
- Strong verbal and written communication skills, efficient multitasking, and meeting deadlines.
- Skilled in project planning and management, effective under pressure, and highly organized with excellent customer service.
- Proactive and detail-oriented, resourceful problem solver, and proficient in Microsoft Office Suite applications.
Physical Requirements:
- Prolonged periods of sitting, walking, and occasionally required to reach, bend, lift, or climb.
- Must be able to lift up to 50 pounds at times.
Equal Opportunity Employer:
Junior Achievement of South Florida is an equal opportunity employer, committed to diversity and inclusion. We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation.
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