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Office Coordinator II

2 months ago

Baltimore, Maryland, United States University of Maryland Medical System Full time

Job Overview
Under general supervision, the role involves executing a range of clerical and administrative tasks, including word processing of documents, maintaining both digital and physical filing systems, managing telephone communications, and handling mail distribution for a designated department in line with established hospital protocols and standard administrative practices.

Key Responsibilities
The following points outline the essential functions of this position, though they are not exhaustive of all duties performed by individuals in this role:

  • Manage incoming calls, screen inquiries, take messages, and provide information accurately and courteously, adhering to established guidelines.
  • Prepare and proofread various documents, including reports and correspondence, ensuring accuracy and timely submission for review by supervisory or professional staff.
  • Assist in financial record-keeping, including maintaining expense accounts and petty cash, while ensuring the accuracy of statistical reports prior to dissemination.
  • Conduct data collection and information retrieval tasks, compiling data into accessible formats for supervisor use, and preparing summaries as required.
  • Coordinate schedules for meetings, patient appointments, and travel arrangements, while assisting in the preparation of necessary materials and agendas.
  • Maintain organized manual and electronic filing systems in compliance with departmental protocols and regulatory requirements.
  • Support human resources and payroll functions, including data entry and tracking employee evaluations as directed.
  • Order and manage office supplies and assist in the upkeep of office equipment.
  • Sort and distribute incoming and outgoing mail, prioritizing correspondence for immediate attention as needed.
  • Provide clerical support for patient registration in clinical settings when necessary.
  • Document meeting minutes and other relevant materials as requested.
  • Adhere to established policies and procedures related to quality assurance, safety, and infection control.

Qualifications
A High School Diploma or equivalent (GED) is required.
Two years of general clerical experience, including typing, is essential.
Experience in a professional office or healthcare environment is necessary.
All information will be kept confidential in accordance with EEO guidelines.