Office Coordinator

2 days ago


Baltimore, Maryland, United States Reliance Fire Protection Full time
Job Title: Office Administrator

We are seeking a highly organized and detail-oriented Office Administrator to join our team at Reliance Fire Protection, Inc. in Baltimore, MD.

Job Summary:

The Office Administrator will provide administrative support to our branch operations, maintaining office systems and processes. This role will be responsible for managing National Accounts invoicing, submission, and collection efforts, as well as assisting with administrative tasks such as ordering and coordinating insurance certificates and licenses.

Responsibilities:
  • Manage National Accounts invoicing, submission, and collection efforts
  • Contact customers for invoice acknowledgement and payment status
  • Assist in obtaining information needed for jobs, such as POs, tax-exempt forms, insurance certificates, and certified payroll information
  • Assist the branch in administrative tasks, such as ordering and coordinating insurance certificates and licenses
  • Act as liaison between other offices
Qualifications:
  • High School Diploma/GED required; Associates Degree preferred
  • A minimum of one year in an administrative setting or equivalent combination of education and experience
  • Good oral, written, and telephone skills
  • Good customer service skills
  • Time management, organizational, and interpersonal skills
  • Moderate to advanced computer skills (Microsoft products, AS400 system)
Benefits:

We offer a competitive benefits package, including medical, dental, vision, and other benefits. We are an engaged organization with strong and authentic values, where two-way promises and commitments are understood and fulfilled.

We are an equal opportunity employer and do not discriminate on the basis of any legally protected status or characteristic.



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