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Financial Operations Specialist

2 months ago

Knoxville, Tennessee, United States InsideHigherEd Full time

Job Summary:

The Financial Associate will be responsible for providing financial support to the Core Facilities Program within the Office of Research, Innovation & Economic Development. This role will involve advanced financial duties, including maintaining accounting and personnel records, assisting with fiscal administration, and performing day-to-day business duties related to personnel management, purchasing, accounts payable, accounts receivable, sales tax reporting, contracts, travel coordination, inventory, and other business functions.

Key Responsibilities:

  • Assist in yearly budget preparation for the Core Facilities Program, developing and compiling data, and reviewing expense projections for accuracy.
  • Generate reports and assist with budget forecasting during the year and for end of year closeout, performing account analysis and providing monthly statistical reports.
  • Work closely with the Business Manager to prepare core facility rate proposals, compile expense and revenue data, and review all core lab submitted data for accuracy.
  • Handle day-to-day financial operations, including initiating, reviewing, verifying, and certifying purchase orders, invoices, internal transfer vouchers, and deposits.
  • Prepare periodic sales tax report data and ensure accuracy and timely completion of report data.
  • Manage the Stratocore billing system, including user profiles, account numbers, rates creation, and service management.
  • Perform inventory checks of equipment and computers assigned to the department and update inventory changes in the IRIS/DASH system.
  • Assist with personnel functions, including creating positions, processing pay funding changes, and terminations.
  • Establish, update, and maintain CFP files, inventories, and records, and implement and maintain data management systems as required.

Requirements:

  • Associate's Degree
  • Four years of relevant work experience
  • Knowledge of general accounting principles
  • Ability to gather data, compile information, and prepare reports
  • Ability to interpret, explain, and apply policies, regulations, and standards
  • Ability to communicate effectively, both orally and in writing
  • Ability to maintain consistent organization of documents and files for easy retrieval
  • Ability to analyze and solve problems
  • Superb professional interpersonal and communication skills
  • Advanced skill using computer software, hardware, and database systems

Preferred Qualifications:

  • Database management skill
  • Excel skill, including pivot tables, vlookups, and other advanced formulas
  • Knowledge of sales tax policies and procedures