Accounts Receivable Administrator
3 days ago
Job Overview:
This position plays a pivotal role in supporting the administrative functions of Fire Systems, Inc. Key responsibilities include accounts receivable and payable management, job set-up, scheduling, and general office administration. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
Key Responsibilities:
- Accounts Receivable:
- Process customer invoices and ensure timely collection of payments.
- Monitor and follow up on outstanding receivables.
- Prepare AR reports and assist with reconciliations.
- AR collections.
- Accounts Payable:
- Process vendor invoices and ensure timely payments.
- Verify and reconcile expense reports.
- Maintain accurate records of AP transactions.
- Job Set-Up:
- Create and maintain job files for new and ongoing projects.
- Ensure all necessary documentation is complete and accurate.
- Coordinate with project managers to update job status and requirements.
- General Office Administration:
- Answer and direct phone calls, emails, and other correspondence.
- Maintain office supplies inventory and place orders as needed.
- Assist in preparing reports, presentations, and other documents.
Requirements:
- High school diploma or equivalent; associate degree or higher preferred.
- Proven experience in an administrative support role, preferably within the fire protection or related industry.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Familiarity with accounting software and ERP systems is a plus.
- Minimum typing speed of 60wpm.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Attention to detail and a high level of accuracy.
- Ability to work independently and as part of a team.
Salary Range: $50,000 - $65,000 per year
About Us:
Fire Systems, Inc. is a family-owned fire protection company established in 1986. We are committed to providing top-tier fire protection services, including fire alarms, sprinkler systems, and special hazard fire suppression systems. Our team prides itself on creating a stable and supportive company culture.
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