Accounts Payable and Receivable Specialist

3 weeks ago


Marietta, Georgia, United States Fire Systems, Inc. Full time
Job Summary

We are seeking an experienced Administrative Coordinator for Fire Protection Services to join our team at Fire Systems, Inc.

Job Responsibilities
  1. Administrative Support: The successful candidate will provide administrative support for various tasks, including accounts receivable (AR), accounts payable (AP), job set-up, scheduling, and general office administration.
  2. Accounts Receivable: Process customer invoices, ensure timely collection of payments, monitor and follow up on outstanding receivables, prepare AR reports, and assist with reconciliations.
  3. Accounts Payable: Process vendor invoices, ensure timely payments, verify and reconcile expense reports, and maintain accurate records of AP transactions.
  4. Job Set-Up: Create and maintain job files for new and ongoing projects, ensure all necessary documentation is complete and accurate, and coordinate with project managers to update job status and requirements.
Requirements
  • A high school diploma or equivalent; an associate degree or higher is preferred.
  • Proven experience in an administrative support role, preferably within the fire protection or related industry.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Familiarity with accounting software and ERP systems is a plus.
  • A minimum typing speed of 60wpm.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal skills.
  • Attention to detail and a high level of accuracy.
  • The ability to work independently and as part of a team.
Benefits and Salary
  • A competitive salary of $50,000 - $65,000 per year, based on experience.
  • Weekly paychecks.
  • Paid medical, vision, and dental insurance + HSA or FSA.
  • Paid short-term and long-term disability + life insurance.
  • 401(k) matching + discretionary contributions.
  • PTO - paid vacation and sick days.
  • Training and certification.
  • Laid-back, family atmosphere.
  • Competitive wages.


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