Office Manager
4 weeks ago
We are seeking a highly skilled and experienced Office Manager to oversee various functions within our Post-Closing and Administrative Support areas. The ideal candidate will have a strong background in management, excellent communication skills, and the ability to lead a team to achieve exceptional results.
Key Responsibilities- Manage the daily pipelines of Loan Post-closing, trailing docs, and construction draw tracking to ensure accurate and timely completion.
- Lead, manage, and support the receptionist and administrative team to ensure seamless operations and high standards of customer service.
- Review and reorganize resources within the department to ensure even flow of business and make suggestions for reallocation of resources as projects complete and shift to other priorities.
- Meet with employees on a regular basis to assign/review daily production goals and ensure work is being completed; make suggestions for better productivity and re-organize as needed.
- Monitor and report monthly performance volume and metrics; meet with employees to share results and make recommendations.
- Continually assess processes and procedures to identify opportunities for better workflow and/or efficiencies within both the post-closing and administrative arenas; implement creative strategies for improvement.
- Ensure the smooth operation of daily office activities, including managing supplies, maintaining office equipment, and overall office upkeep.
- Train and develop employees in both areas to do their job effectively, ensuring changes in process are appropriately communicated and implemented throughout the team; ensure appropriate cross-training in order to develop employees, ensure coverage in areas as volume fluctuates, and ensure Raving Fan customer service.
- Perform general management responsibilities, to include: responding timely to employee issues and questions, assisting in the staffing and hiring process for department positions; coaching and motivating employees to obtain their best, reviewing performance both formally and informally, and maintaining confidential employee records and correspondence.
- Promoting and ensuring our goal of creating Raving Fans is a department and individual focus at all times - for both loan officers and borrowers.
- Learn and remain up-to-date on the responsibilities and daily flow of each department position in order to answer questions and identify inefficiencies, streamlining opportunities, and potential improvements.
- Stay informed about changes in mortgage laws and regulations, and ensure all administrative processes are compliant with these changes and company policies.
- Lead and manage various administrative projects, ensuring they are executed effectively, completed within deadlines, and aligned with project goals.
- Respond effectively and timely to calls and emails regarding miscellaneous inquiries, escalated requests, and issues regarding setup and closing of loans.
- Maintain a high level of confidentiality at all times and ensure the office adheres to industry-specific regulations.
- Attention to detail, advanced organization skills, independent thinking, ability to visualize cause and affect relationships of documents, ability to review and understand federal and state laws, excellent communication skills, high level of accuracy.
- Maintain a high level of proficiency in the residential mortgage process.
- Bachelor's degree in Business Management, Finance, Administration (or equivalent combination of education and experience).
- Minimum 2 years' experience in leading or directing teams, including coaching, development, and process improvement.
- Knowledge of federal conventional and governmental real estate lending guidelines, as well as knowledge of residential mortgage processing, underwriting, and closing procedures is preferred but not required.
- Must possess demonstrated teamwork and customer service skills.
- Proven track record in working with all levels of staff and management.
- Strong desire to excel in a competitive environment.
- Demonstrated proficiency with computer systems and software programs including Microsoft Word, Excel, and Outlook required; experience with electronic mortgage processing systems such as Encompass preferred.
- Strong written and verbal communication skills.
- Self-motivated with ability to think creatively and solve issues independently without intervention.
- Ability to effectively communicate to co-workers, outside vendors, and lenders.
- Ability to apply common sense understanding to carry out detailed written or oral instructions.
Equity Resources, Inc. is a privately owned and operated mortgage bank headquartered in Newark, Ohio. We are licensed in 21 states, including Washington D.C., and operate branch offices in many of those locations.
Our vision and purpose at Equity Resources, Inc. is quite simply to Improve the Lives of Families. We pride ourselves in creating Raving Fans of our customers and our employees. We are celebrating 31 years in business and are continuing to grow.
Equity Resources offers a comprehensive total compensation and benefits package that includes medical, dental, and vision insurance; 401(k); company-paid life insurance; and much more.
Equity Resources is an equal opportunity employer. It does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.
-
Dental Office Coordinator
4 weeks ago
New York, New York, United States NYC Dental Office Full timeJob Title: Front Desk CoordinatorThe NYC Dental Office is seeking a highly skilled and organized Front Desk Coordinator to join our team. As a pivotal role in our dental practice, this position plays a crucial part in ensuring a positive patient experience.This liaison role is instrumental in determining patient eligibility and maximizing their portion,...
-
Dental Office Coordinator
2 weeks ago
New York, New York, United States NYC Dental Office Full timeJob Title: Front Desk CoordinatorThe Front Desk Coordinator plays a vital role in ensuring a positive patient experience at our NYC Dental Office. This position is responsible for coordinating all financial systems, serving as a liaison between the practice and insurance companies, and determining patient eligibility and maximizing their portion.Key...
-
Dental Office Coordinator
2 weeks ago
New York, New York, United States NYC Dental Office Full timeJob Title: Front Desk CoordinatorThe Front Desk Coordinator plays a vital role in ensuring a positive patient experience at our NYC Dental Office. This role is responsible for coordinating all financial systems, serving as a liaison between the practice and insurance companies, and determining patient eligibility and maximizing their portion.Key...
-
Full-time Household Manager
3 days ago
New York, New York, United States Family office Full timeJob OpportunityWe are seeking a highly skilled and organized individual to join our private family's household staff in the New York City area.The successful candidate will be responsible for maintaining the cleanliness and organization of our home, including general maintenance, deep cleaning, laundry, and ironing.Key responsibilities will include:Providing...
-
Event Manager
3 weeks ago
New York, New York, United States Front Office Sports Full timeJob Title: Manager, Events and Live JournalismFront Office Sports is seeking a highly organized and motivated individual to join our team as a Manager, Events and Live Journalism. This role will play a crucial part in executing our expanding slate of in-person and virtual events.Key Responsibilities:Support the planning and execution of 10+ events annually,...
-
Office Manager
3 weeks ago
New York, New York, United States Basis Health Full time{"h1": "Job Title: Office Manager/Administrative Assistant", "p": "At Basis Health, we are seeking a highly organized and proactive Office Manager/Administrative Assistant to support the efficient operation of our NYC office. This role is vital to maintaining a well-functioning workplace and will provide essential support to our Head of Operations and...
-
Office Manager
2 weeks ago
New York, New York, United States AlphaLink Technologies Full timeJob SummaryAlphaLink Technologies is seeking a highly skilled and experienced Office Manager to join their team. The successful candidate will be responsible for overseeing the day-to-day operations of the office, managing administrative tasks, and providing exceptional support to the team.Key ResponsibilitiesSupervise and coordinate the work of the office...
-
Office Manager
1 week ago
New York, New York, United States CLO Virtual Fashion Inc. Full timeJob Title: Office ManagerCLO Virtual Fashion Inc. is seeking a highly skilled Office Manager to join our team in New York. As a key member of our global operations, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Provide administrative support to the New York office, including communication with other...
-
Office Manager
3 weeks ago
New York, New York, United States Injective Labs Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Office Manager to join our team at Injective Labs. As an Office Manager, you will play a critical role in ensuring the smooth and efficient operation of our workplace.Your responsibilities will include managing daily office needs, coordinating with vendors and suppliers, and overseeing...
-
Office Manager
1 week ago
New York, New York, United States UHY LLP Full timeJob Title: Office ManagerUHY LLP is seeking a highly skilled and experienced Office Manager to join our team. As a key member of our administrative staff, you will be responsible for ensuring the smooth operation of our office and providing exceptional support to our employees and clients.Key Responsibilities:Manage office services, including correspondence,...
-
Office Manager
3 weeks ago
New York, New York, United States UHY LLP Full timeJob SummaryWe are seeking a highly skilled and experienced Office Manager/Director of Office Administration to join our team at UHY LLP. As a key member of our organization, you will be responsible for overseeing the day-to-day operations of our office, ensuring seamless execution of administrative tasks, and providing exceptional support to our staff and...
-
Office Manager
3 weeks ago
New York, New York, United States Phaxis Full timePractice-Office ManagerWe are seeking an experienced Practice-Office Manager to join our team at Phaxis, a successful Manhattan dermatology practice. As the right-hand to the doctor, you will handle all day-to-day functions of the practice, ensuring seamless operations and exceptional patient care.Key Responsibilities:Manage office receptionist duties as...
-
Office Manager
2 weeks ago
New York, New York, United States Atrium Staffing Full timeAbout Atrium StaffingWe're a people-centric organization that fosters an environment of collaboration, high performance, and innovation. Our team values your talents and celebrates your achievements.Client OverviewOur client is seeking an Office Manager for a fast-paced office. The successful candidate will handle all aspects of running the day-to-day...
-
Office Manager
3 weeks ago
New York, New York, United States Randstad Full timeWe are seeking a highly organized and energetic Office Manager to join our team at Randstad. As a key member of our operations team, you will be responsible for ensuring the efficient operation of our office environment, addressing the needs of staff and visitors, and overseeing the acquisition and maintenance of office equipment and supplies.Key...
-
Office Manager
2 weeks ago
New York, New York, United States Phaxis Full timePractice-Office ManagerPRACTICE-OFFICE MANAGER AT SUCCESSFUL MANHATTAN DERMATOLOGY PRACTICECompensation: $80K to $95K (based upon experience and candidate)Benefits: Excellent Benefits including 401KThis is a truly wonderful place to work.Requirements:Some college preferred; High school diploma required.Three Plus (3+) years of Medical Practice Experience...
-
New York, New York, United States OFFICE OF THE COMPTROLLER Full timeAbout the RoleWe are seeking a highly experienced and skilled Deputy Chief Investment Officer and Head of the ETI Portfolio to join our team at the Office of the Comptroller. As a key member of our investment leadership team, you will be responsible for leading the Economically Targeted Investments (ETI) program and overseeing the Diverse and Emerging...
-
Office Manager
3 weeks ago
New York, New York, United States Hudson Guild Full timeJob Title: Office ManagerHudson Guild's Mental Health Counseling Program is seeking a highly organized and detail-oriented Office Manager to oversee the daily operations of the practice. The ideal candidate will have excellent interpersonal skills, strong organizational skills, and a passion for supporting mental health services.Key Responsibilities:Manage...
-
Office Manager
1 week ago
New York, New York, United States Hudson Guild Full timeJob Title: Office ManagerHudson Guild's Mental Health Counseling Program is seeking a highly organized and detail-oriented Office Manager to join our team. As an integral part of our mental health team, the Office Manager will oversee the daily operations of the practice, ensuring that administrative functions run smoothly and...
-
Office Manager
4 weeks ago
New York, New York, United States Star Mountain Capital Full time{"title": "Business Development & Office Administrator", "subtitle": "Join Star Mountain Capital's dynamic team as a Business Development & Office Administrator", "content": "Star Mountain Capital is a rapidly growing, specialized private investment firm focused on the large and less competitive lower middle-market (LMM). We are seeking a highly professional...
-
Office Manager
4 weeks ago
New York, New York, United States Star Mountain Full timeBusiness Development & Office AdministratorStar Mountain Capital is a rapidly growing private investment firm focused on the lower middle-market. We are seeking a highly organized and detail-oriented Business Development & Office Administrator to join our team in New York City.Key Responsibilities:Develop and manage relationships with investors, business...
