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Construction Contracts Administrator

2 months ago

Granite City, Illinois, United States America's Central Port Full time
Job Description

America's Central Port is seeking a highly skilled Construction Contracts Administrator to join our team. As a key member of our staff, you will be responsible for assisting the Port Engineer in the preparation, review, and administration of contractual proposals relating to construction projects within the Port's jurisdiction.

Key Responsibilities:

  • Contract Review and Administration: Review, negotiate, and amend project contracts to ensure fairness and compliance with company procedures and local, state, and federal regulations.
  • Procurement and Contracting: Post bid documents on the plan room website and update bid results. Prepare and submit Requests for Proposals/Quotes to contractors for small construction projects using notes or specifications prepared by others.
  • Contract Management: Prepare and submit all contract-related paperwork and correspondence. Coordinate with co-workers and external entities such as vendors, contractors, and granting agencies to ensure clear communication and adherence to contractual terms.
  • Record Keeping and Reporting: Handle the organization and filing of all construction project records and documents. Responsible for ensuring all required documents are complete, signed (as needed), accurate, and on file at key steps in the procurement process.
  • Dispute Resolution: Assist the Port Engineer and Project Manager in resolving any contract disputes and coordinate with other departments when necessary.
  • Performance Monitoring: Prepare contract change notices, monitor contractor performance, including the reporting and status of contractor and owner deliverables.
  • Grant Reporting: Collect data and prepare a variety of progress and performance reports for grant agencies.
  • Project Planning: Assist in plan and specification reviews for proposed construction projects as part of the preparation of Bid Packages.
  • Regulatory Compliance: Ensure construction permitting and safety regulations are met and appropriately documented.
  • Protocol Development: Assist in the organization and development of the Port's project management protocol.
  • Project Support: Provide assistance with project management duties and responsibilities for Port construction projects as needed.

Requirements:

  • Education: Minimum of a bachelor's degree with a major study in Business Administration, Public Administration, Finance, Project Management, Construction Management, or another closely related field. Or applicable work experience.
  • Experience: Must have at least four (4) years of progressively responsible work experience with contract management responsibilities and preferably a minimum of two (2) years within the construction field. Public Sector experience is preferred.
  • Certifications: Professional certifications related to contract management, such as the Certified Construction Contract Administrator (CCCA) are desired but not required.
  • Skills: Knowledge of commonly used concepts, practices, and procedures within the construction trades. Knowledge of principles, practices, and methods used in public contracting and contract administration. Knowledge of federal and state laws, regulations, and procedures regarding purchasing, contracting, and grant management/compliance. Knowledge of contract and document preparation and processing. Knowledge of project management skills related to organizing and scheduling construction tasks. Ability to interact professionally with engineers, contractors, and business associates of the Port. Excellent verbal and written communication skills, as well as skills using Microsoft Word and Excel.