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HR Administrative Assistant

1 month ago

Granite City, Illinois, United States Gateway Regional Medical Center Full time
About the Role

We are seeking a highly organized and detail-oriented HR Administrative Assistant to join our team at Gateway Regional Medical Center. As a key member of our Human Resources department, you will provide essential support to our HR functions, ensuring the smooth operation of recruitment, employee record maintenance, onboarding, and assisting with employee inquiries.

Key Responsibilities
  • Clerical and Administrative Support:
    • Answer and direct phone calls, emails, and other communications for the HR department.
    • Schedule meetings, interviews, and appointments.
    • Prepare and distribute HR-related documents, including memos, reports, and presentations.
    • Maintain and update employee records, ensuring accuracy and confidentiality.
  • Recruitment Assistance:
    • Post job openings on job boards and the company's careers page.
    • Screen resumes, schedule interviews, and communicate with candidates.
    • Assist in preparing offer letters, employment contracts, and onboarding packages.
  • Onboarding and Offboarding:
    • Support new hire orientation and onboarding processes by preparing documents, coordinating orientations, and assisting with benefits enrollment.
    • Manage offboarding procedures, including exit interviews and final paperwork.
  • Benefits and Payroll Assistance:
    • Answer employee inquiries regarding benefits, policies, and payroll.
    • Assist with benefits enrollment and administration.
    • Gather timesheet data for payroll processing and ensure accuracy.
  • Compliance and Record-Keeping:
    • Maintain and organize HR records in both electronic and paper formats.
    • Ensure compliance with federal, state, and local employment laws and company policies.
    • Assist with audits and reporting requirements.
  • Employee Relations Support:
    • Serve as the first point of contact for HR-related questions or issues.
    • Assist in coordinating employee events, recognition programs, and wellness initiatives.
  • HR Projects and Initiatives:
    • Provide support for HR initiatives such as performance management, training, and diversity programs.
    • Assist in organizing HR events like company training, meetings, or workshops.
    Requirements
    • High school diploma or equivalent; an associate or bachelor's degree in human resources, Business Administration, or a related field is preferred.
    • Proven experience in an administrative role; experience in HR is an advantage.
    • Familiarity with HR software (HRIS systems) and MS Office (Word, Excel, PowerPoint).
    • Strong organizational skills and attention to detail.
    • Excellent communication and interpersonal skills.
    • Ability to handle sensitive and confidential information with discretion.
    • Knowledge of labor laws and HR best practices is a plus.