Payroll and HR Specialist

3 days ago

Tempe, Arizona, United States MGRM Full time
About MGRM Pinnacle Inc.

MGRM Pinnacle, Inc. is an educational technology company that provides comprehensive end-to-end software products, solutions, and services, supporting the entire educational domain from pre-K to university on a single integrated platform.

About This Role:

Under the direction of the Director of Human Resources, the Payroll and HR Specialist will perform a variety of specialized duties in support of payroll and assigned human resources functions. The Payroll and HR Specialist carries out responsibilities in the following areas, including but not limited to:

Key Responsibilities:
  • Strategic HR Support: Contribute to the strategic direction and goals of the Human Resources Department, aligning HR initiatives with the overall objectives of the charter school group.
  • Relationship Building: Foster strong partnerships with management and employees to promote a positive and effective work environment, ensuring open communication and collaborative problem-solving.
  • Employee Relations and Counseling:
    • Provide expert advice and support to managers on employee relations, including conflict resolution, performance management, and disciplinary actions.
    • Offer guidance on recruitment strategies, benefits administration, compensation planning, and staffing requirements to align with organizational goals.
  • Payroll Administration:
    • Manage end-to-end payroll processing, including the accurate and timely calculation of wages, deductions, and benefits.
    • Ensure compliance with federal, state, and local payroll regulations and tax requirements.
    • Address and resolve payroll discrepancies and inquiries from employees.
  • Benefits Administration:
    • Administer employee benefits programs, including health insurance, retirement plans, and other employee benefits.
    • Assist employees with benefits enrollment, changes, and claims, and ensure that benefits offerings are aligned with organizational goals and legal requirements.
    • Coordinate open enrollment periods and communicate benefits information to employees.
  • Invoice Reconciliation:
    • Oversee and reconcile invoices related to payroll and benefits, ensuring accuracy and adherence to budgetary constraints.
    • Verify billing statements from external vendors, such as benefits providers and payroll service agencies, and address any discrepancies.
  • HR Business Planning: Assist in developing and executing the annual HR business plan, focusing on key initiatives such as policy development, open enrollment, compensation strategies, and performance management systems.
  • Mentorship and Coaching: Mentor and coach managers, supervisors, and employees on best practices in employee relations, fostering a culture of continuous improvement and professional growth.
  • Inquiry and Issue Resolution: Address and resolve employee inquiries and concerns promptly and effectively, ensuring decisions reflect the organization's values and maintain a fair and respectful workplace.
  • Policy and Procedure Guidance: Provide clear guidance to employees on company policies and procedures, ensuring they are well-informed and compliant with organizational standards.
  • Recruitment and Selection:
    • Oversee the recruitment process, including reviewing resumes, conducting interviews, and managing pre-employment documentation.
    • Collaborate with hiring managers to refine the selection process, enhance recruitment strategies, and expand the pool of qualified candidates.
    • Represent the organization at job fairs and evaluate recruitment resources to ensure cost-effectiveness and a strong return on investment.
  • Policy Review and Compliance:
    • Continuously review and assess HR policies and procedures for necessary updates to ensure legal compliance and operational efficiency.
    • Propose and implement changes to enhance existing policies, procedures, and practices in response to evolving legal requirements and organizational needs.
  • Additional Duties: Perform other HR-related duties as assigned, demonstrating flexibility and a proactive approach to meeting the needs of the organization.
Requirements:

The ideal candidate will possess:

  • Education: Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field from an accredited institution.
  • Experience: Minimum of 2+ years of professional experience in payroll processing, human resources, or a closely related field, with a preference for experience within educational institutions or charter schools.
  • Certifications:
    • Current Level 1 Fingerprint Clearance Card or eligibility to obtain one.
    • Professional certifications such as PHR (Professional in Human Resources) or CPP (Certified Payroll Professional) are a plus.
  • Knowledge:
    • Comprehensive understanding of federal, state, and local employment laws, regulations, and statutes related to payroll and human resources.
    • Familiarity with education-specific practices, procedures, and compliance requirements, particularly those applicable to charter schools.
    • Strong grasp of accounting principles and procedures relevant to payroll processing.
    • Experience in developing and maintaining HR policies, procedures, and best practices.
  • Skills:
    • Technical Proficiency: Advanced proficiency with Microsoft Office Suite, especially Excel (e.g., complex formulas, data analysis, pivot tables).
    • Communication: Excellent verbal & written communication skills, with the ability to convey information clearly and effectively to diverse audiences, including through electronic media.
    • Organizational Abilities: High attention to detail and strong organizational skills, with the capability to handle multiple tasks simultaneously while adhering to deadlines.
    • Confidentiality and Professionalism: Demonstrated ability to handle sensitive and confidential information with discretion and integrity.
    • Problem-Solving and Analytical Skills: Strong analytical skills with a keen eye for detail, enabling accurate data management, troubleshooting, and resolution of payroll or HR-related issues.
    • Work Ethic: Reliable, punctual, and dependable with a strong work ethic and a commitment to achieving high standards of performance.
    • Adaptability: Ability to adapt to changing priorities and requirements, and to thrive in a small, collaborative work environment.

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