Administrative Support Professional

5 days ago


Waltham, Massachusetts, United States Ophthalmic Consultants of Boston Full time
Job Overview

Ophthalmic Consultants of Boston (OCB) is a renowned medical institution seeking a highly skilled Administrative Support Professional to provide top-notch support to our senior executives. As an integral part of our team, you will play a crucial role in ensuring the smooth operation of our office.

Key Responsibilities
  • Executive Support
    • Provide high-level administrative and organizational support to the Chief Operating Officer (COO), Vice Presidents, and other senior executives.
  • Meeting Coordination
    • Coordinate and oversee executive-level meetings, including preparing agendas, taking notes, and distributing minutes.
  • Project Management
    • Work independently on projects and initiatives assigned by senior executives.
  • Liaison and Communication
    • Serve as a primary liaison with leaders, vendors, and stakeholders to ensure overall effectiveness of the COO office.
  • Documentation and Records
    • Maintain and update documentation management systems, ensuring structure and proper indexing of documents.
Requirements
  • Bachelor's degree preferred.
  • Minimum of four years of related experience.
  • Project management experience, PMP certification desirable.
  • Advanced PowerPoint skills and ability to develop compelling presentations.
  • Impeccable integrity with discretion and confidentiality.
  • Experience working with senior executives and strong attention to detail.
  • Demonstrates outstanding interpersonal skills.
  • Proven track record of completing projects on time.
  • Exceptional written and verbal communication skills.
  • Strong strategic thinking, analytical, and research skills.
  • Flexibility to work within a fast-paced environment.
Salary and Benefits
  • The estimated annual salary for this position is $60,000 - $80,000.
  • Paid time off and paid holidays.
  • Health & Dependent Reimbursement Accounts.
  • 401(k) Plan with Company Contribution.
  • Co. paid Life and LTD Insurance.
  • Employee Discounts.


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