Medical Support Specialist

1 week ago


Waltham, Massachusetts, United States Boston Scientific Full time
Company Overview:

Boston Scientific is a leader in medical science, committed to solving the challenges that matter most. With a mission to advance science for life, we develop innovative medical solutions that improve patient lives and support our employees and communities.

About the Role:

We are seeking a highly skilled Administrative Assistant II to join our Electrophysiology (EP) office in Waltham. As a key functional resource, you will provide critical support to our Directors and site leadership team, ensuring seamless daily operations and exceptional customer service.

Responsibilities:
  • Provide general office duties, inventory management, and logistics support for the Waltham site.
  • Schedule staff meetings and manage travel and expense reports for Directors of Systems Engineering and Software Engineering.
  • Maintain high-level access control, monitoring entrances and exits, and notifying personnel of visitor arrival.
  • Offer top-notch customer service and assistance to employees and visitors in a professional and courteous manner.
  • Support team meetings, events, and customer meetings by coordinating meeting rooms, scheduling catering, and room configurations.
  • Assist with outgoing domestic and international shipping requests and preparations.
  • Ensure common area spaces such as lobbies, meeting rooms, and wellness rooms are well-maintained.

What We're Looking For:

We require an individual who can work on-site five days per week, possessing at least 3 years of administrative experience. You must have excellent organizational and interpersonal skills, proficiency in Microsoft Suite, and the ability to adapt to changing priorities. Comfortable working in a fast-paced environment, you should be able to prioritize multiple assignments and maintain confidentiality. Bonus points if you're familiar with Kronos and Concur

A successful candidate will operate with integrity and professionalism, demonstrate courage and proactive problem-solving skills, and showcase a focused demeanor under pressure. If this sounds like you, please apply today

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