Administrative Support Specialist

16 hours ago


Little Rock, Arkansas, United States Jamison Professional Services Full time

Job Title: Administrative Support Specialist

About the Job:

We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Jamison Professional Services, Inc. (Jamison). As an Administrative Support Specialist, you will play a crucial role in providing administrative support services to multiple counties in Arkansas.

Key Responsibilities:

  • Assist agency staff with program documentation, including preparing and processing documents and correspondence, checking documents for accuracy and completeness, gathering information, reconciling payment documents, recording data, establishing and maintaining files, and transmitting information.
  • Assist agency staff with various accounting functions such as processing actions related to unfilled customer orders, reviewing, monitoring, and tracking billing and collections of the agency's receivables.
  • Assist staff with travel arrangements, including research for hotel locations and costs, purchasing, typing bulletins, records management, preparing general correspondence, mail management and distribution, and other administrative services in support of any NRCS program or operation.
  • Review and verify technical and professional materials prepared by staff specialists for format and grammatical accuracy.
  • Maintain office files, manuals, handbooks, and reference library, both paper and electronic, according to NRCS and department guidelines and requirements.

Requirements:

  • Possess a valid state-issued driving license.
  • Proficient in word processing.
  • Knowledgeable and experienced in utilizing a variety of computer hardware and software applications, such as Microsoft Windows, Word, Excel, and Access.
  • Able to use e-mail and internet browsers.
  • Knowledgeable and experienced in operating small office machines, such as calculators, fax machines, scanners, and copy machines.
  • Knowledgeable and experienced in general office procedures, such as preparing reports, spreadsheets, and filing.
  • Skillful in working with the general public.
  • Capable of working independently.
  • Possess basic telephone skills.
  • Maintaining an electronic or hard copy filing system.
  • Mail management and distribution.
  • Ability to gather information and complete NRCS specific forms.

Preferred Qualifications:

  • Supervisor experience.
  • Knowledge of accounting principles and processes.
  • Knowledge of travel arrangements and research.

Estimated Salary: $45,000 - $60,000 per year, depending on experience.

Benefits:

  • Competitive salary.


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