Administrative Coordinator

2 days ago


Boston, Massachusetts, United States Mass General Brigham Full time
Job Summary

The Department of Neurosurgery at Mass General Brigham is a renowned program with a strong reputation for excellence. We are seeking a highly skilled and detail-oriented Staff Assistant, II to provide administrative support to the Director and Associate Director of the Brain Tumor Immunology and Immunotherapy Laboratories.

Key Responsibilities
  • Provide administrative support to the Director and Associate Director, including managing calendars, scheduling meetings, and handling correspondence.
  • Coordinate all aspects of travel for the Director and Associate Director, including booking flights, hotels, and rental cars.
  • Handle purchasing, manage and complete invoice payments, reimbursements, and other payments as instructed.
  • Maintain, track, and update files for the Director and Associate Director, including CVs, biographical sketches, and other legal and administrative documents.
  • Provide general administrative assistance to the Director and Associate Director's lab members.
  • Maintain familiarity with all applicable Partners guidelines.
  • Manage Insight submission and tracking of consulting agreements, confidentiality agreements, SAB agreements, and equity agreements for the Director and Associate Director.
  • Provide administrative assistance with Insight submission and tracking of IRB protocols, IACUC protocols, and SRC/trial protocol documentation for the Director and Associate Director.
  • Work closely with research administration to provide documents needed for submission of grants and contracts.
Requirements
  • Proficiency in Microsoft Office, Excel, and other Microsoft Office applications.
  • Excellent attention to detail.
  • Ability to learn new computer applications quickly and use them efficiently.
  • Ability to make decisions quickly and independently.
  • Excellent interpersonal/communications skills.
  • Ability to interact with individuals in senior leadership roles at Partners HealthCare and throughout the industry.
  • Creative thinking, a willingness to learn new things, problem solving, and an ability to handle multiple projects are expected.
  • Ability to handle sensitive/confidential matters discreetly and maintain confidentiality guidelines.


  • Boston, Massachusetts, United States Boylston Staffing Full time

    Administrative Coordinator OpportunityBoylston Staffing is seeking a highly organized and detail-oriented Administrative Coordinator to support the Arts and Sciences department at a University in Cambridge.Key Responsibilities:Administrative Support: Provide administrative assistance to the department, including calendaring, room booking, office...


  • Boston, Massachusetts, United States Beacon Hill Full time

    Administrative Assistant OpportunityWe are seeking a highly skilled and organized Administrative Assistant to join our team at Beacon Hill. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including managing schedules, coordinating travel arrangements, and maintaining accurate records.Key...


  • Boston, Massachusetts, United States Boston Children's Hospital Full time

    Job SummaryBoston Children's Hospital is seeking an experienced Administrative Associate II to join our team. The successful candidate will be responsible for providing administrative support to our department, ensuring the smooth operation of our office and providing exceptional customer service to our patients, families, and staff.Key...


  • Boston, Massachusetts, United States ProPivotal Full time

    Administrative SpecialistWe are seeking an experienced Administrative Specialist to support our team in Boston, MA.About the Role:The successful candidate will provide administrative support to our team, including managing calendars, scheduling meetings, and handling correspondence. They will also assist with data entry, filing, and document preparation, as...


  • Boston, Massachusetts, United States META Full time

    Administrative Specialist Role at MetaWe are seeking a highly skilled Administrative Specialist to join our Global Administrative Specialist program team at Meta. This role will involve providing complex and high-volume calendaring, travel planning, and expense reporting support to our clients.Key Responsibilities:Provide remote high-volume calendaring,...


  • Boston, Massachusetts, United States Beacon Hill Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Beacon Hill. As an Administrative Assistant, you will provide administrative support to our project, marketing, and business development teams.Key ResponsibilitiesAdministrative Support: Provide administrative support to our project, marketing, and business development...


  • Boston, Massachusetts, United States Simmons University Full time

    Exciting Opportunity at Simmons UniversitySimmons University, a leading institution in Boston's historic Fenway area, is committed to empowering women and challenging gender norms. As a university dedicated to diversity, equity, and inclusion, we encourage applications from all under-represented groups.We are seeking a highly skilled Administrative Assistant...


  • Boston, Massachusetts, United States V R Della Infotech Inc Full time

    Job SummaryV R Della Infotech Inc is seeking an experienced Administrative Coordinator to support the Graduate Education Master s Degree Programs admissions, recruiting, enrollment, and onboarding processes. The successful candidate will serve as the primary point of contact for prospective students and matriculating students.Key ResponsibilitiesManage...


  • Boston, Massachusetts, United States City of Boston Massachusetts Full time

    Operations Division Office ManagerUnder the direction of the Commander of the Operations Division or designee, the Operations Division Office Manager will be responsible for coordinating and training all clerical staff in the Division.Key Responsibilities:Oversee and maintain the Division's administrative operationsCoordinate and train clerical staff in...


  • Boston, Massachusetts, United States Howard Hughes Medical Institute Full time

    Job SummaryWe are seeking a highly organized and self-motivated Administrative Coordinator to provide top-notch administrative support to our Investigators and foster a warm and welcoming lab environment.Key ResponsibilitiesProvide administrative support to the HHMI Investigator, including managing calendars, coordinating complex scheduling, and preparing...


  • Boston, Massachusetts, United States Compass Group Careers Full time

    Join Our Team at Compass Group CareersWe are excited to announce an opening for a full-time Administrative Coordinator. Become a vital part of our team and enjoy a comprehensive benefits package.Position Overview:Execute a range of administrative tasks, such as managing phone communications, financial record-keeping, and document preparation.Provide training...


  • Boston, Massachusetts, United States US Ghost Adventures Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our corporate team at US Ghost Adventures. This is a remote opportunity that requires a strong work ethic and excellent communication skills.Key ResponsibilitiesProvide administrative support to the Vice President of Marketing, including scheduling meetings...


  • Boston, Massachusetts, United States Boston Children's Hospital Full time

    Job SummaryBoston Children's Hospital is seeking an experienced Administrative Associate II to join our team. The successful candidate will be responsible for providing administrative support to our department, ensuring the smooth operation of our office and providing exceptional customer service to our patients, families, and staff.Key...


  • Boston, Massachusetts, United States Dana-Farber Cancer Institute Full time

    About the RoleDana-Farber Cancer Institute is seeking an Administrative Specialist to join our team. As a key member of our administrative staff, you will provide critical support to our team, ensuring the smooth operation of our office and contributing to our mission of conquering cancer.ResponsibilitiesProvide administrative support to our team, including...


  • Boston, Massachusetts, United States Simmons University Full time

    About Simmons UniversityLocated in Boston's historic Fenway area, Simmons University has a strong tradition of empowering women and challenging traditional gender roles. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups.Job SummaryThe Administrative Assistant will play a critical...


  • Boston, Massachusetts, United States Snyk Full time

    Job OpportunityWe are seeking a highly skilled Administrative Assistant to join our team at Snyk. As an Administrative Assistant, you will provide essential administrative support to multiple senior leaders across the organization, ensuring the smooth functioning of their daily operations and allowing them to focus on strategic initiatives.Key...


  • Boston, Massachusetts, United States V R Della Infotech Inc Full time

    Job SummaryV R Della Infotech Inc is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The successful candidate will be responsible for coordinating and managing various programs, projects, and events, as well as providing administrative support to our team.Key ResponsibilitiesCoordinate and manage programs,...


  • Boston, Massachusetts, United States Talent Groups Full time

    Position Overview:The Department Administrator plays a pivotal role in providing administrative oversight and support to the department. This individual acts as a strategic partner to the department chair, ensuring effective communication and management of all administrative operations.Key Responsibilities:Point of Contact: Serve as the primary liaison for...


  • Boston, Massachusetts, United States NORTH SUFFOLK COMMUNITY SERVICES INC Full time

    Administrative Assistant - North Suffolk Community ServicesNorth Suffolk Community Services Inc. is seeking a dedicated and organized Administrative Assistant to join our dynamic Medical Team. As an Administrative Assistant, you will play a crucial role in providing essential administrative support within a medical office setting.This full-time position...


  • Boston, Massachusetts, United States Ursus Inc Full time

    Ursus Inc is seeking a skilled Receptionist/Office Support to join their team. The ideal candidate will possess excellent communication skills, be highly organized, and have the ability to multitask with ease. Key Responsibilities: * Greet and direct visitors with a warm and welcoming demeanor * Provide administrative support to various departments across...