Clinical Project Coordinator

2 weeks ago

San Diego, California, United States Epic Sciences Full time
Job Description

Epic Sciences, Inc. is at the forefront of innovative diagnostics aimed at personalizing and enhancing cancer treatment and management. Our mission is to facilitate the swift and non-invasive identification of genetic and molecular alterations in cancer throughout a patient's journey. Founded on a robust platform, we specialize in identifying and characterizing rare cells, including circulating tumor cells (CTCs). Our advanced technology assists in aligning patients with targeted therapies and monitoring drug resistance, ensuring optimal treatment paths are chosen at every clinical decision point.


SUMMARY:
The Project Administrator collaborates closely with members of the Translational Research, Laboratory Operations, Finance, and Quality teams to systematically organize data produced by pertinent clinical and academic study activities. The ideal candidate for this position will exhibit exceptional organizational skills, meticulous attention to detail, and strong administrative capabilities.


KEY RESPONSIBILITIES:

  • Compile and prepare clinical study source data for computer entry, establishing entry priorities.
  • Review clinical study source documents for deficiencies and resolve discrepancies by adhering to standard procedures or returning incomplete documents for resolution.
  • Maintain data entry requirements by following established data program techniques and procedures.
  • Verify the accuracy of customer and account data by reviewing, correcting, or reentering data, and combining information from various systems as necessary.
  • Generate routine status reports as required for clinical studies.
  • Prepare source data documentation for archiving purposes.
  • Test system modifications and upgrades by inputting new data and reviewing outputs.
  • Ensure compliance with operational policies and procedures, reporting necessary changes to relevant personnel.
  • Oversee the timely shipment of outgoing kits to clients.
  • Safeguard operations by maintaining confidentiality of information.
  • Contribute to team efforts by completing related tasks as needed.
  • Prepare agendas and minutes for internal and external project meetings.
  • Assist with the reconciliation of billable work to the Finance department as necessary.

ADDITIONAL DUTIES:
May perform other duties as assigned or directed by management as needed.


REQUIRED COMPETENCIES:

  • Performance Orientation: Driven by personal performance; achieves all objectives outlined in scorecards and is comfortable with quantifiable assessments.
  • Impact Orientation: Focused on achieving stated objectives and motivated to make a significant impact on company goals and patient outcomes.
  • Competitive Spirit: Committed to fostering a competitive environment that supports Epic Sciences' goal of being the leading CTC technology provider in the industry.
  • Sense of Urgency: Demonstrates speed and agility in alignment with the company's goals and performance standards.
  • Ability to Handle Pressure: Maintains composure and focus in high-pressure and ambiguous situations.
  • Confidence: Exhibits confidence in skills and abilities; approaches tasks with energy and determination, especially in the face of challenges.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

  • Regularly required to communicate verbally and audibly.
  • Frequently required to sit; occasionally required to stand, walk, and use hands for various tasks.
  • Must occasionally lift and/or move up to 25 pounds.
  • Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
  • Transition between sitting and standing frequently.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

  • General office environment with daily exposure to PCs and networks.
  • Noise level in the work environment is typically moderate.

Disclaimer:
The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel in this role.

Epic Sciences is an Equal Opportunity Employer committed to diversity.

PAY RANGE:
Hourly salary $22-$26/hour

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