Clinical Project Coordinator

2 weeks ago

San Diego, California, United States Epic Sciences Full time
Job Description

Epic Sciences, Inc. is at the forefront of developing innovative diagnostics aimed at personalizing and enhancing cancer treatment and management. Our mission is to facilitate the swift and non-invasive identification of genetic and molecular alterations in cancer throughout a patient's journey. Founded on a robust platform designed to detect and characterize rare cells, including circulating tumor cells (CTCs), our technology is pivotal in aligning patients with targeted therapies and monitoring drug resistance, ensuring optimal treatment paths are selected at every clinical decision point.

SUMMARY:
The Project Administrator collaborates closely with members from the Translational Research, Laboratory Operations, Finance, and Quality teams to systematically organize data generated from pertinent clinical and academic study activities. The ideal candidate will exhibit exceptional organizational skills, meticulous attention to detail, and strong administrative capabilities.

KEY RESPONSIBILITIES:

  • Compile and organize clinical study source data for computer entry, establishing priorities for data entry.
  • Review clinical study source documents for deficiencies, resolving discrepancies using standard procedures or returning incomplete documents for further action.
  • Maintain data entry standards by adhering to established data program techniques and procedures.
  • Verify the accuracy of customer and account data through careful review, correction, or re-entry as necessary.
  • Prepare routine status reports as required for clinical studies.
  • Organize source data documentation for archiving purposes.
  • Test system changes and upgrades by inputting new data and reviewing the resulting output.
  • Ensure compliance with operational policies and procedures, reporting necessary changes to relevant personnel.
  • Facilitate timely shipment of outgoing kits to clients.
  • Safeguard operations by maintaining confidentiality of information.
  • Contribute to team objectives by completing related tasks as required.
  • Prepare agendas and minutes for internal and external project meetings as necessary.
  • Assist with the reconciliation of billable work to Finance as needed.

ADDITIONAL DUTIES:
May undertake additional responsibilities as assigned by management.

REQUIRED COMPETENCIES:

  • Performance Orientation: Driven by personal performance and achievement of objectives.
  • Impact Orientation: Focused on achieving defined objectives and making a significant impact on company goals and patient outcomes.
  • Competitive Spirit: Committed to supporting Epic Sciences' goal of being the leading CTC technology provider in the industry.
  • Sense of Urgency: Demonstrates speed and agility in alignment with company goals.
  • Ability to Handle Pressure: Maintains composure and focus in ambiguous and high-pressure situations.
  • Confidence: Exhibits confidence in skills and abilities, pursuing tasks with energy and determination.

PHYSICAL DEMANDS:
The physical demands described are representative of those required to successfully perform the essential functions of this role. Reasonable accommodations may be made for individuals with disabilities.

  • Regularly required to communicate verbally and audibly.
  • Frequent periods of sitting; occasional standing and walking.
  • May need to lift and/or move up to 25 pounds.
  • Specific vision abilities required include close vision, distance vision, and the ability to adjust focus.

WORK ENVIRONMENT:
The work environment characteristics described are representative of those encountered while performing the essential functions of this role. Reasonable accommodations may be made for individuals with disabilities.

  • General office environment with daily exposure to PCs and networks.
  • Noise level is typically moderate.

Disclaimer:
The above statements are intended to describe the general nature and level of work performed by employees in this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required.

PAY RANGE:
Hourly salary $22-$26/hour

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