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Executive Administrative Coordinator

2 months ago

Edmond, Oklahoma, United States CHICKASAW NATION INDUSTRIES INC Full time
OVERVIEW

At Chickasaw Nation Industries Inc., we believe in the power of dedication and customer-centric service. This role of Administrative Support III is essential in providing comprehensive administrative assistance to the Federal Aviation Administration (FAA). The position encompasses a variety of office-related tasks, including managing phone communications, clerical duties, data management, and the generation of periodic reports.

KEY RESPONSIBILITIES

The responsibilities of this role include, but are not limited to:

  • Integrating CNI Core Competencies into daily operations, emphasizing integrity, quality of work, and collaboration.
  • Ensuring compliance with all relevant regulations and fostering a culture of accountability within the organization.
  • Providing front office support, which includes managing calendars, scheduling meetings, and coordinating conference room bookings.
  • Handling incoming calls and directing inquiries appropriately.
  • Supporting meetings by documenting minutes, tracking action items, and providing updates to management.
  • Assisting in drafting and managing correspondence for the FAA, adhering to established formatting guidelines.
  • Coordinating travel arrangements for executives using government-approved software.
  • Maintaining and updating SharePoint sites with relevant information and documents.
  • Reviewing timesheets for managerial approval and providing backup support to other administrative staff as needed.
  • Participating in personal development through available training opportunities.
  • Maintaining a clean and organized workspace to promote safety and efficiency.
EDUCATION AND EXPERIENCE

A High School diploma or GED is required, along with a minimum of six years of relevant experience. Alternatively, a Bachelor's degree with four years of experience or an Associate's degree with five years of experience is acceptable.

SKILLS AND QUALIFICATIONS

The ideal candidate will possess:

  • Exceptional organizational and analytical abilities with a strong focus on detail and accuracy.
  • Outstanding time management skills and the ability to follow up effectively.
  • Excellent interpersonal communication skills, capable of conveying complex information clearly.
  • A proactive approach to problem-solving and the ability to work independently with minimal supervision.
LANGUAGE AND REASONING ABILITIES

The candidate should be able to read and understand simple instructions and correspondence, as well as effectively present information in small group settings. Additionally, the ability to solve practical problems and interpret various forms of instructions is essential.

PHYSICAL DEMANDS

This position requires regular sitting and the use of standard office equipment. Occasional lifting of light office supplies may be necessary. Reasonable accommodations will be made for individuals with disabilities to perform essential job functions.

EQUAL EMPLOYMENT OPPORTUNITY

Chickasaw Nation Industries Inc. is committed to providing equal employment opportunities to all qualified applicants without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status.