Executive Assistant

4 weeks ago

Edmond, Oklahoma, United States Bob Moore Auto Group Full time

Job Summary

The Executive Assistant provides high-level administrative support to the Chief Financial Officer (CFO) and Executive Vice President of Operations (EVP) at Bob Moore Auto Group. This role ensures smooth operations and effective management of their schedule and tasks.

Key Responsibilities

  • Manage and maintain executive scheduling, including organizing meetings, appointments, and travel arrangements.
  • Screen and prioritize incoming communications, including emails, phone calls, and correspondence.
  • Perform clerical duties and administrative tasks, including preparing and editing routine correspondence, emails, letters, bank documents, and memos.
  • Create presentations, forms, and templates as requested.
  • Organize and coordinate executive meetings, including agendas, taking minutes, and following up on action items.
  • Ensure seamless meeting execution by planning and coordinating all logistic details, such as scheduling conference rooms, catering, and arranging AV/IT equipment.
  • Manage expense reports and ensure accuracy and timeliness in processing.
  • Communicate with internal and external stakeholders, maintaining professionalism and effective communication.
  • Conduct thorough research to gather relevant information to address specific needs as requested.
  • Utilize active listening to build rapport and collaboration with other departments to ensure effective communication and problem-solving.
  • Maintain confidentiality of sensitive information through secure handling practices and adherence to company policies.
  • Manage projects with efficacy to ensure deadlines are met while adapting to shifting priorities in a fast-paced environment.
  • Proactively identify and address potential issues before they arise.
  • Coordinate and manage the Shared Services Center close calendars, team events, and monthly meals.
  • Additional duties as assigned by executive.

Requirements

  • 10+ years of experience in an executive administrative role, preferably in a corporate setting.
  • Bachelor's degree in business administration or related field preferred.
  • Valid driver's license without restrictions that affects your ability to operate company-owned vehicle(s) and ability to maintain a clean driving record.

Working Conditions

  • The noise level in the work environment is usually moderate.
  • This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
  • Normal office environment.

  • Student Technical Assistant

    1 month ago

    Edmond, Oklahoma, United States University of Central Oklahoma Full time

    Job Title: FWSP Student TechnicalThis is a Federal Work Study Program (FWSP) Technical position in which the student will assist staff in the everyday operations of college football.Job Summary:The University of Central Oklahoma is seeking a highly motivated and detail-oriented student to assist with the operations of the college football team. The...

  • Executive Director

    1 month ago

    Edmond, Oklahoma, United States The Goddard School - Edmond I Full time

    About the RoleWe are seeking a highly skilled and experienced Director to lead the daily operations of our school, ensuring the health and well-being of all children, families, and faculty.Key ResponsibilitiesMaintain accurate record-keeping, including state and GSI requirementsManage classroom scheduling and faculty schedulesReview and update the Employee...

  • CO-OP Administrative Assistant

    4 weeks ago

    Edmond, Oklahoma, United States University of Central Oklahoma Full time

    Job Title: CO-OP Administrative AssistantJob Summary:The University of Central Oklahoma is seeking a highly organized and detail-oriented CO-OP Administrative Assistant to facilitate effective communication and operational efficiency within the CO-OP arena. As a key member of the team, you will provide comprehensive administrative support to ensure seamless...

  • Marketing Assistant for Luxury Car Dealerships

    4 weeks ago

    Edmond, Oklahoma, United States Bob Howard German Imports, LLC Full time

    Marketing Assistant PositionWe are seeking a skilled Marketing Assistant to join our team at Bob Howard German Imports, LLC. As a Marketing Assistant, you will play a crucial role in executing strategic marketing initiatives and campaigns to elevate our dealership's profile and enhance brand recognition across our diverse portfolio of luxury automotive...

  • Transition Specialist

    1 month ago

    Edmond, Oklahoma, United States University of Central Oklahoma Full time

    Job SummaryThe GEAR UP Transition Coordinator will play a crucial role in implementing the 7th Year objectives of the GEAR UP Connect grant. This position will work closely with the director to ensure the successful execution of all related activities. The ideal candidate will possess excellent organizational and communication skills, with the ability to...

  • Administrative Support Specialist

    4 weeks ago

    Edmond, Oklahoma, United States Oklahoma Baptists Full time

    About the Ministry Assistant positionThe Ministry Assistant plays a vital role in supporting the Ministry Partner or Director for the office, ensuring seamless daily operations. Key responsibilities include arranging events, appointments, and travels, managing phone calls and correspondence, and assisting in processing financial records. The successful...

  • Specialty Sales Representative

    4 weeks ago

    Edmond, Oklahoma, United States Target Full time

    About the Role:As a Style Consultant at Target, you will be responsible for creating a welcoming experience for our guests by authentically greeting them and observing their needs. You will use your knowledge of our GUEST service fundamentals and retail business fundamentals to provide exceptional service and support.Key Responsibilities:Create a welcoming...

  • Aircraft Service Specialist

    1 month ago

    Edmond, Oklahoma, United States AAR Full time

    Job SummaryThe Line Service Operator B plays a vital role in ensuring our daily operations run smoothly and efficiently. This position involves performing a variety of tasks with a commitment to safety and professionalism, contributing to the overall success of our team.Essential Duties and ResponsibilitiesProvide exceptional aircraft servicing and fueling...

  • Restaurant Operations Manager

    4 weeks ago

    Edmond, Oklahoma, United States ClubCorp Full time

    Restaurant Manager Job SummaryThe Restaurant Manager is responsible for overseeing daily food and beverage service in the Club restaurant operations. This role ensures that all Food and Beverage operations and Member services are coordinated to exceed Member expectations, while maintaining the standards of service and safety guidelines.Key...

  • Director of Early Education

    4 weeks ago

    Edmond, Oklahoma, United States The Learning Experience #351 Full time

    Director of Early EducationWe are seeking a passionate and experienced Director of Early Education to join our team at The Learning Experience #351. As a key member of our leadership team, you will be responsible for overseeing the daily operations of our preschool and ensuring that our high standards of quality and care are met.Key...

  • Field Sales Ambassador

    4 weeks ago

    Edmond, Oklahoma, United States U.S. LawShield Full time

    Unlock Your Earning PotentialAs a Field Sales Representative with U.S. LawShield, you'll be the face of our organization, connecting with prospective members at events and workshops across the country. Your passion for self-defense education and security will shine through as you share the benefits of our membership with communities in need.Key...

  • Business Development Associate

    1 month ago

    Edmond, Oklahoma, United States Omega Consultants Full time

    Job OverviewOmega Consultants is a dynamic and fast-growing business development firm seeking a highly motivated Business Development Associate to drive sales growth and forge impactful relationships with partners.The ideal candidate will be responsible for building relationships, assisting the sales team in gaining new customers through customized business...

  • Travel Surgical Technologist Position

    4 weeks ago

    Edmond, Oklahoma, United States PRIDE Health Full time

    Job Title: Surgical TechnologistJob Description:PRIDE Health is seeking a skilled Surgical Technologist to join their team in Edmond, Oklahoma. As a Surgical Technologist, you will play a vital role in ensuring the smooth operation of surgical procedures. Your expertise and attention to detail will be essential in maintaining a safe and efficient environment...

  • Facility Maintenance Technician

    4 weeks ago

    Edmond, Oklahoma, United States City of Edmond, OK Full time

    About the PositionThe City of Edmond is seeking a skilled Facility Maintenance Technician to join our team. As a Facility Maintenance Technician, you will be responsible for executing manual skilled tasks for facility maintenance, construction, and equipment/machinery repair. You will work on a rotating, on-call schedule and be required to work standby and...

  • Sales Associate

    4 weeks ago

    Edmond, Oklahoma, United States The Lovesac Company Full time

    Job SummaryWe are seeking a highly motivated and results-driven Sales Associate to join our team at The Lovesac Company. As a Sales Associate, you will be responsible for providing exceptional customer service, meeting sales goals, and maintaining a high level of product knowledge.Key ResponsibilitiesProvide outstanding customer service by greeting and...

  • Pharmacy Manager

    1 month ago

    Edmond, Oklahoma, United States Elevance Health Full time

    Job SummaryElevance Health is seeking a highly skilled Pharmacy Manager to lead our Home Infusion team. As a key member of our organization, you will be responsible for overseeing the daily operations of our specialty pharmacy services, including patient care, physician account management, and clinical expertise.Key ResponsibilitiesTrain and manage the...

  • College Transition Specialist

    3 weeks ago

    Edmond, Oklahoma, United States University of Central Oklahoma Full time

    The University of Central Oklahoma is seeking a dedicated and organized College Transition Specialist to provide essential support to recent GEAR UP Connect high school graduates as they transition into college or the workforce.About the RoleThis critical position is responsible for assisting the director in implementing the 7th Year objectives of the GEAR...

  • Director of Early Education Leadership

    3 weeks ago

    Edmond, Oklahoma, United States The Learning Experience #351 Full time

    About The Learning Experience #351The Learning Experience #351 is a dynamic Academy of Early Education dedicated to providing a nurturing environment where young minds thrive. Our mission is to foster a community of lifelong learners, where talents are showcased, and ideas are shared. We are passionate about advancing careers in Early Childhood Education and...

  • Logistics Operations Manager

    4 weeks ago

    Edmond, Oklahoma, United States Veho Tech, Inc Full time

    About VehoVeho is a post-purchase experience company that unlocks the potential of everyday consumers and brands to fully participate in e-commerce. We're building an entirely new end-to-end logistics infrastructure, powered by the latest technology and designed for the modern era of shopping. Our goal is to remove the pain from delivery and returns,...

  • College Transition Coordinator

    4 weeks ago

    Edmond, Oklahoma, United States University of Central Oklahoma Full time

    Job DetailsJob Location: Main Campus - Edmond, OKPosition Type: StaffSalary Range: $22.80 HourlyJob Category: OTRS ClassifiedDescriptionPosition Classification: Regular, part-time, hourly and non-exempt staff position.General Schedule: Position typically works Monday-Friday from 5pm - 9pm.Program OverviewThe GEAR UP Program offers academic, career, and...