Office Coordinator
5 days ago
The Office Administrator plays a critical role in supporting the Preconstruction department at CMES, Inc. This position requires a detail-oriented individual with excellent organizational skills to manage various administrative tasks, including bid management, vendor relations, and document control.
Key Responsibilities:- Manage bid documents for government and public projects, ensuring all documentation meets submission guidelines and deadlines.
- Cultivate and maintain relationships with subcontractors, suppliers, and vendors, issuing requests for proposals (RFPs) and managing responses.
- Provide executive and administrative assistance to the Preconstruction Director and estimating team, including scheduling meetings, preparing reports, and maintaining project documentation.
- Assist in preparing cost estimates by gathering and analyzing data, ensuring all relevant information is available to the estimators.
- Manage and organize all preconstruction documents, ensuring they are up-to-date and accessible to the team.
- Serve as a liaison between the Preconstruction department and other departments within the company, ensuring clear and efficient communication.
- Utilize Microsoft Excel, Word, Outlook, and Teams to manage tasks and communicate effectively.
- Exceptional attention to detail and organizational skills.
- Ability to work independently and take initiative.
- Strong dedication to hard work and diligence.
- Advanced skills in Microsoft Excel, Word, Outlook, and Teams.
- Previous experience in a similar role, such as an administrative assistant, executive assistant, estimating administrator, or estimating coordinator, is preferred.
- Excellent written and verbal communication skills. Comfortable and confident speaking on the phone.
- Strong analytical and problem-solving abilities.
- Competitive compensation package.
- Health, dental, and vision insurance.
- Retirement savings plan.
- Training and development opportunities.
- Career advancement potential.
- A positive and inclusive work environment.
CMES, Inc. is an equal employment opportunity employer M/F/V/H/AA. Women and minorities are encouraged to apply. CMES, Inc. is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy), gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, and without regard to any other characteristic, protected by applicable law, all in accordance with applicable federal, state and local laws.
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