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Sales and Events Coordinator

2 months ago

San Diego, California, United States WS Management Full time
Job Description

Job Title: Sales and Events Coordinator

Company Overview: WS Management is a leader in the hospitality sector, renowned for its commitment to excellence and guest satisfaction. Our organization fosters a vibrant and dynamic work culture, focusing on delivering exceptional experiences to our clients.

Position Overview: We are currently seeking a meticulous and proactive Sales and Events Coordinator to enhance our sales and catering initiatives. The successful candidate will be instrumental in ensuring the flawless execution of events and the satisfaction of our clients. This role is ideal for someone who possesses a passion for the hospitality industry, has strong organizational skills, and thrives in a bustling environment.

Key Responsibilities:

  • Support the Sales Director in all facets of the sales and event coordination process, including client interactions, proposal creation, and contract oversight.
  • Engage with clients to collect event specifications, preferences, and requirements, ensuring all details are accurately recorded and relayed to relevant teams.
  • Collaborate closely with operational teams to guarantee the smooth execution of events, from initial setup to final breakdown.
  • Prepare and circulate banquet event orders (BEOs) and other essential documentation to keep all stakeholders informed about event particulars.
  • Maintain and update client records, ensuring all information is precise and current.
  • Assist in generating reports that track sales objectives, event budgets, and client feedback.
  • Provide administrative assistance to the sales team, including calendar management, meeting scheduling, and presentation preparation.
  • Participate in site evaluations and assist with event space tours for prospective clients.
  • Handle incoming inquiries, delivering outstanding customer service and prompt responses to potential clients.
  • Contribute to marketing initiatives, including updates to promotional materials and email campaigns.

Qualifications:

  • A bachelor's degree in Hospitality Management, Business, or a related discipline is preferred.
  • At least 2 years of experience in a comparable role within the hospitality sector, particularly in a hotel environment.
  • Exceptional organizational abilities with the capacity to manage multiple priorities effectively.
  • Strong verbal and written communication skills, with a keen attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with hotel sales software is advantageous.
  • A positive demeanor and a commitment to providing outstanding guest experiences.
  • Flexibility to work varied hours, including evenings, weekends, and holidays, as event schedules dictate.
  • Robust problem-solving skills and the ability to maintain composure under pressure.

What We Offer:

  • Competitive salary and comprehensive benefits package.
  • Opportunities for professional growth and development within the organization.
  • A collaborative and encouraging work atmosphere.
  • Employee discounts on accommodations at various locations.