Administrative Support Specialist

2 days ago


Denton, Texas, United States Texas Womans University Full time
{"title": "Administrative Assistant", "description": "Job Summary

Serves as the principal administrative support to the department, responsible for independently performing highly responsible and confidential clerical duties. The incumbent may be required to supervise a clerical staff and/or assume considerable responsibility for office management.

Key Responsibilities
  • Assembles and organizes materials used by the supervisor in completing work assignments.
  • Performs specialized functions or work of a difficult and demanding nature.
  • Makes appointments for supervisor; receives and screens visitors.
  • Relieves immediate supervisor of many contacts requiring interpretation of policy and procedures.
  • Posts bookkeeping information; prepares summary reports and projections.
  • Types letters, reports, forms and other materials from notes, rough drafts, or dictation.
  • Maintains confidential records and central personnel files for department.
  • Prepares all personnel and payroll related forms, periodic reports, and office schedules.
  • Makes all travel arrangements for departmental personnel including requests for travel, purchase orders, reservations, advances, travel vouchers for reimbursement, etc.
  • Advises departmental personnel of current State of Texas policies and procedures prior to travel.
  • Initiates and coordinates the clerical and secretarial functions required in effective implementation of administrative policies of an administrative unit.
  • Assures the accuracy and timely submission of Human Resource and payroll documents for personnel.
Additional Responsibilities
  • Receives, sorts and distributes mail, composing responses to routine inquiries.
  • Assists in supervision and training of clerical employees.
  • Performs other duties as requested.
Requirements
  • High school diploma or equivalent required. Some college course work preferred.
  • Six years of progressively responsible clerical experience. Additional job-related education may substitute for the required experience on a year-for-year basis.
Working Conditions

The employee may be required to travel. All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.

", "lang_code": "en-US"}

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