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Project Coordinator, Pediatrics

2 months ago

Phoenix, Arizona, United States Critical Path Institute (C-Path) Full time
About Critical Path Institute (C-PATH)

Critical Path Institute (C-PATH) is a nonprofit organization dedicated to improving human health by reducing the time, cost, and risk in developing and approving new therapies. We partner with industry and academic experts to advance technologies across the spectrum of medical product development from research to regulatory approval.

Job Overview

The Project Coordinator will provide administrative and operational support to the department's/program's Executive Directors, Associate Directors, Scientific Directors, Project Managers, and other Project Coordinators. This role requires precise and clear communication skills to ensure smooth management of activities.

Key Responsibilities
  • Maintain appointment calendars and schedule all virtual and in-person recurring and ad-hoc meetings as requested.
  • Set up Zoom or Teams meetings for all recurring and ad-hoc meetings as requested.
  • Plan, coordinate, and track work on various action items as requested.
  • Ensure project documents (e.g., agendas, minutes) are complete, current, and stored appropriately.
  • Assist with the preparation, maintenance, and sharing of internal and external communications.
  • Keep member rosters and vendor/client contact information up to date on multiple platforms.
  • Assist with financial tracking for all projects, including tracking expenses and submitting expense reports.
  • Arrange for any necessary travel for the internal team and select stakeholders, when required.
  • Coordinate all aspects of offsite meetings, including working with the venue and C-PATH team on room, food, and audio/visual needs.
  • Identify opportunities for improvement and make constructive suggestions for change.
  • Work together with other members of the team in an efficient manner while following consortium, program, and organization best practices, policies, and procedures.
  • Track and document best practices and lessons learned and share those with the team.
  • Assist with company-wide administrative needs, covering the front desk, helping prepare or clean up from on-site events, etc.
Requirements
  • Works well independently and in a team-oriented, collaborative environment.
  • Good oral and written communication skills.
  • Professional business writing skills to include composing reports, correspondence, and other documents.
  • Ability to interact professionally and courteously with multiple stakeholders.
  • Ability to effectively present information to management and general staff.
  • Good problem-solving and organizational skills.
  • Self-motivated with the ability to work in a fast-paced environment.
  • Detail-oriented and keen editorial eye.
  • Proficient use of Windows software, including Microsoft Office 365 Suite, and online tools.
  • Ability to use standard office equipment.
  • Exercises good judgment in selecting methods and techniques for obtaining solutions.
  • Collaborative and an active listener, respects other's ideas, and responds thoughtfully to questions.
  • Ability to interact respectfully and mindfully with stakeholders from different backgrounds and perspectives.
Education and Experience
  • High School Diploma or Equivalent, Associate/bachelor's degree preferred.
  • A minimum of two years of administrative experience preferred, or an equivalent combination of education and experience.
  • Experience in administrative roles, preferred.
  • Experience in healthcare-related organizations, preferred.