Program Support Services Coordinator

1 month ago

Anchorage, Alaska, United States ACT1 Federal Full time
Job Summary

ACT1 Federal is seeking a highly skilled Program Support Services Specialist to join our team. The successful candidate will work within the TSC Strategic Engagement Division, collaborating closely with internal and external organizations to synchronize, plan, and execute events and activities.

Key Responsibilities:

  • Collaborate with the ACT1 Events Program Planning Manager and Government Senior Operations Specialist to plan and synchronize events and activities for TSC leadership and staff engagement.
  • Develop situational awareness of planned events and activities to effectively recommend availability of staff and incorporation of engagements, DV visits, events, etc. into the TSC calendar.
  • Work closely with faculty and staff on the origination, coordination, and maintenance of co-authored documents within the TSC, providing input on outward-looking reports.
  • Manage the Engagement Sync Tracker and facilitate the Engagement Sync Meeting, presenting events for Director approval.
  • Secure needed materials and services for the execution of events and activities.
  • Facilitate purchase requests, market research, and procurement prep activities.
  • Assist in the facilitation of Strategic Engagement Division meetings, presenting to division leadership the most pressing issues and administrative items of note.
  • Support Protocol, the Strategic Communication Cell, and the Event Planning team as needed in the planning or execution of events and activities.
  • Support local engagements as a briefer, co-presenter, or escort when needed.
  • Create strawman proposals or draft agendas for senior leader visits.

Requirements:

  • Bachelor's degree
  • Working knowledge of MS Office Suite, especially Word, Excel, and Teams
  • Minimum of one (1) year experience as a participant program assistant or operations coordinator with any DoD agency or Regional Center, university, or think tank
  • Experience in planning and conducting outreach/engagement activities and integrating functional support activities into events

Preferred:

  • Interpersonal skills to interact with senior personnel, diplomats in the U.S. interagency or international partners
  • Experience coordinating programs, conducting administrative briefings, and coordinating technical planning to support programs
  • Ability to effectively lead small teams to accomplish project goals
  • Effective verbal and written communication skills
  • Effective organizational skills and attention to detail
  • Experience with Power BI

Benefits:

  • Medical/Dental/Vision Insurance
  • ACT1 Employee Stock Ownership Plan (ESOP)
  • Company Paid Life and AD&D Insurance
  • Company Paid Short-Term Disability
  • Voluntary Long-Term Disability
  • Flexible Spending Accounts (FSA)
  • Health Savings Account (HAS)
  • 401K with employer match
  • Paid Time Off
  • Paid Holidays
  • Parental Leave
  • Military Leave
  • Education, Training & Professional Development
  • Voluntary Accidental Injury/Critical Illness/Hospital Care
  • Voluntary Pet Insurance, Legal Resources, and Identity Protection

ACT1 Federal is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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