Administrative Services Assistant

5 days ago


San Diego, California, United States The Scripps Research Institute Full time
Responsibilities
  • Submit and monitor service requests for IT, Facilities, Environmental Services, Shipping/Receiving, and other support departments.
  • Handle vendor/purchasing transactions, including obtaining quotes, placing orders, payment submissions, tracking, and corrections.
  • Assist with travel plans, including transportation, hotel reservations, and processing expense reimbursements.
  • Reconcile lab expenses and investigate transactions as needed.
  • Coordinate recruitment processes, including submitting hiring requisitions, scheduling interviews, gathering, and processing onboarding paperwork.
  • Maintain directory information, distribution lists, and lab rosters, including contact information and NIH eRA Commons user IDs.
  • Train lab members on timesheet entries and monitor timesheet processing.
Requirements
  • High school diploma or equivalent (GED).
  • Minimum 2 years directly related experience in an administrative role.
  • Microsoft Office software proficiency, including Excel, Word, PowerPoint, Outlook, and Adobe products.
  • Strong verbal and written communication skills.
  • Must handle correspondence in a timely and professional manner, with a friendly and positive attitude.
Salary and Benefits

The estimated salary for this position is $23.15 - $27.00 per hour, commensurate with experience. Comprehensive benefits include employer-contributed retirement plans, full suite of health and welfare plans, access to flexible spending accounts, competitive vacation and sick leave policies, and free on-site parking.



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