Event Planning Coordinator

1 week ago


Chicago, Illinois, United States Brainlab Full time

We are seeking a skilled professional to spearhead the meticulous planning, execution, and post-event evaluation of regional and international tradeshows, alongside other strategic projects.

Serving as the primary Brand Representative at our Marketing and Brand Experience Office, you will demonstrate exceptional service orientation, proactive leadership, and a keen ability to anticipate and fulfill stakeholder needs.

This role requires strategic planning and execution of regional and international tradeshows across the US and global markets, including on-site presence and booth staff planning and hotel block administration.

You will facilitate internal meetings and synchronize project timelines with precision, develop comprehensive project plans and schedules to guide flawless execution, and proactively manage project risks, issues, and scope to maintain project integrity.

Additionally, you will provide regular project status updates and address challenges effectively with project leads using project management tools, manage external vendors, and collaborate closely with project teams and booth staff.

As a dedicated ambassador of Brainlab's brand values and voice, you will cultivate enthusiasm and engagement across the office through robust event support, showcasing customer demos and interactive training opportunities.

Minimum of 5 years of proven experience in event management is required, as well as proficiency in MS Office Suite (Excel, Word, Teams) and availability and willingness to travel up to 15% as required.

In return for your expertise, we offer a business casual environment, competitive compensation package including medical, dental, life, LTD, STD, and matching 401k benefits, and more.

All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Covid-19 vaccination, including applicable booster(s), is required if the position requires onsite presence at Brainlab customer sites in compliance with Presidential Executive Orders.

If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to us.



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