Office Service Representative I

2 weeks ago


St Louis, Missouri, United States Canon U.S.A., Inc. Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Service Representative I to join our team. In this role, you will be responsible for ensuring the smooth operation of our mailroom and customer service functions.

Key Responsibilities
  • Receive, sort, and deliver all incoming mail and packages according to assigned floors and within established time frames
  • Wrap, seal, weigh, affix postage, and dispatch all outgoing mail and packages in accordance with postal regulations
  • Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)
  • Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines
  • Log and deliver incoming overnight packages within established time frames
  • Log outgoing and incoming items as required and review for accuracy and completeness
  • Organize and distribute supplies to client employees as detailed in job requests
  • Verify and log orders upon delivery
  • Monitor inventory of copy supplies, stock paper, and toner and keep supply area neat
  • Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc
  • Estimate runtime on small to medium photocopy jobs
  • Check all copies produced for quality and accuracy
  • Produce bound copies of work when requested
  • Deliver and pick up copy jobs
  • May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls, and routine cleanings
  • Operate facsimile machines; send and receive facsimiles
  • Keep complete and accurate logs of incoming and outgoing facsimiles
  • Where appropriate, input facsimile data into computer for client charge back
  • Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary
  • Prepare monthly production and volume reports in order to measure productivity and prepare billing charges
  • Perform other administrative duties from inserting, copying, and photocopying to faxing as needed
Requirements
  • High school diploma or equivalent
  • 0-1 year experience working in a mailroom or professional office environment
  • Some knowledge of metering, weighting, logging, and other shipping procedures preferred
  • Some computer skills preferred
  • Ability to perform routine functions of most of the various equipment and systems (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, binding, etc.)
  • Excellent customer service, professional attitude, and appearance are a must
  • Ability to work overtime and meet deadlines
What We Offer
  • Competitive pay and benefits
  • Comprehensive training and development programs that prepare employees to advance from within
  • A company focused on creating a positive work and client environment
  • Employee discounts on entertainment, products, and services nationwide


  • St Louis, Missouri, United States Canon U.S.A., Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Service Representative I to join our team at Canon U.S.A., Inc. As a key member of our administrative staff, you will be responsible for ensuring the smooth operation of our mailroom and office services.Key ResponsibilitiesMail and Package Handling: Receive, sort, and deliver all...


  • St Louis, Missouri, United States Canon U.S.A., Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Service Representative to join our team. As a key member of our office operations, you will be responsible for ensuring the smooth flow of mail, packages, and interoffice correspondence.Key ResponsibilitiesReceive, sort, and deliver incoming mail and packages according to assigned floors...


  • St Louis, Missouri, United States Canon Business Process Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Service Representative to join our team. As a key member of our mailroom and customer service team, you will be responsible for ensuring the smooth operation of our mail and package handling processes, as well as providing exceptional customer service to our clients.Key...


  • St Louis, Missouri, United States Canon Business Process Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Service Representative to join our team. As a key member of our mailroom and administrative team, you will be responsible for ensuring the smooth operation of our mail and package handling processes.Key ResponsibilitiesReceive, sort, and deliver all incoming mail and packages according...


  • St Louis, Missouri, United States St. Louis Children's Hospital Full time

    Job OverviewSt. Louis Children's Hospital is seeking a dedicated individual for the role of Guest Relations Desk Representative. This part-time position plays a crucial role in enhancing the experience of our patients and their families.Role ResponsibilitiesThe primary function of this position is to deliver prompt and precise information to all visitors,...


  • St Louis, Missouri, United States Mercy Full time

    OverviewWe are seeking a highly skilled and compassionate Patient Service Representative to join our team at Mercy. As a Patient Service Representative, you will be the first point of contact for patients, providing exceptional customer service and ensuring a positive experience for all who interact with our organization.ResponsibilitiesGreets and directs...


  • St Louis, Missouri, United States Mercy Full time

    Job SummaryWe are seeking a compassionate and organized Patient Service Representative to join our team at Mercy. As a Patient Service Representative, you will be the first point of contact for patients and families, providing exceptional customer service and ensuring a positive experience.ResponsibilitiesGreets and checks in patients in a friendly and...


  • St Louis, Missouri, United States BJC Full time

    Job Title: Patient Service RepresentativeAt BJC HealthCare, we are seeking a highly skilled and detail-oriented Patient Service Representative to join our team. As a key member of our front office staff, you will be responsible for providing exceptional patient care and ensuring a smooth and efficient patient flow process.Responsibilities:Handle telephone...


  • St Louis, Missouri, United States State Farm Insurance Full time

    Job Title: Office RepresentativeAt State Farm Insurance, we're looking for a highly skilled and customer-focused Office Representative to join our team. As an Office Representative, you'll play a critical role in providing exceptional customer service, processing insurance policy changes and updates, and handling incoming and outgoing phone calls.Key...


  • St Louis, Missouri, United States Mercy Full time

    Position Overview:As a key member of our healthcare team, you will be responsible for welcoming and assisting patients, whether via telephone or face-to-face interactions. Your role will include overseeing the waiting area and executing various administrative duties as necessary, all while upholding our core mission, values, and service excellence...


  • St Louis, Missouri, United States Mercy Full time

    Position Overview:As a vital member of our healthcare team, you will be responsible for welcoming and assisting patients, whether via telephone or face-to-face interactions. Your role will include overseeing the waiting area and executing various administrative duties as necessary, all while upholding our organizational mission, core values, and service...


  • St Louis, Missouri, United States BJC Full time

    Job SummaryThe Patient Services Representative plays a vital role in ensuring the smooth operation of our front office. This position is responsible for handling patient inquiries, scheduling appointments, and maintaining accurate financial records.Key ResponsibilitiesProvide exceptional customer service to patients and staff, responding to phone calls and...


  • St Louis, Missouri, United States Bausch + Lomb Full time

    About the RoleBausch + Lomb, a leading global eye health company, is seeking a highly skilled Customer Service Representative to join our team. As a key member of our Customer Operations department, you will play a critical role in providing exceptional customer satisfaction by responding to customer or sales representative inquiries for products in the...


  • St Louis, Missouri, United States American Automobile Association Full time

    Customer Service Representative Job DescriptionWe are seeking a highly motivated and customer-focused individual to join our team as a Customer Service Representative. As a key member of our Insurance Call Center, you will be responsible for providing exceptional service to our members, resolving their inquiries, and ensuring their satisfaction.Key...


  • St Louis, Missouri, United States Compass Group, North America Full time

    Job Title: Dining Services Director ICompass Group, North America is seeking a highly skilled and experienced Dining Services Director I to lead our food and beverage operations. As a key member of our team, you will be responsible for developing and implementing strategies to deliver exceptional dining experiences to our clients.Key Responsibilities:Develop...


  • St Louis, Missouri, United States Esse Health Full time

    Join Our Team as a Patient Service RepresentativeEsse Health is a leading healthcare provider in the St. Louis Metropolitan area, serving nearly 130,000 patients across 45 locations. We're seeking a full-time Patient Service Representative to join our Comprehensive Primary Care Associates office on Tesson Ferry.Key Responsibilities:Answer incoming phone...


  • St Louis, Missouri, United States BJC Full time

    Job Title: Patient Service RepresentativeAt BJC, we're seeking a highly organized and detail-oriented Patient Service Representative to join our team. As a key member of our front office staff, you will be responsible for providing exceptional patient care and ensuring a smooth patient flow process.Key Responsibilities:Handle telephone calls from patients...


  • St Louis, Missouri, United States Equifax Full time

    Customer Service RepresentativeAt Equifax, we're looking for skilled professionals to join our team as Customer Service Representatives. As a key member of our Service Center, you'll play a vital role in delivering exceptional customer experiences and resolving inquiries related to our Workforce Solutions services.Key Responsibilities:Respond to customer...


  • St Louis, Missouri, United States BJC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Patient Service Representative to join our team at BJC Medical Group. As a key member of our front office staff, you will be responsible for providing exceptional patient care and ensuring a smooth patient flow process.Key ResponsibilitiesHandle telephone calls from patients and staff, and...


  • St Louis, Missouri, United States Washington University in St. Louis Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Patient Service Representative to join our team at Washington University in St. Louis. As a key member of our clinical office, you will be responsible for providing exceptional patient care and administrative support to our patients and staff.Key Responsibilities:Greet and register patients,...