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Financial Operations Specialist
2 months ago
We are a prominent Real Estate Management Firm overseeing a diverse portfolio of investment properties across the Pacific Northwest. Our organization thrives on principles such as integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently seeking an Accounting Specialist.
Position Overview: This role is responsible for planning and directing accounting functions within the finance department of the organization, either directly or through subordinate supervisors.
Benefits Overview:
- Competitive salary based on experience
- Comprehensive Medical, Dental, and Life Insurance
- Flexible spending accounts - Cafeteria 125 Plan
- 401K Plan with company match up to 5%
- Generous personal leave - 20 days annually
Qualifications and Skills:
- Proficient in computer applications (Microsoft Word, Excel, email, Adobe, and internet navigation).
- Strong typing and ten-key skills.
- Solid financial and mathematical understanding.
- Detail-oriented with a focus on accuracy.
- Excellent verbal and written communication abilities.
- Self-motivated, capable of working independently as well as collaboratively.
Key Responsibilities:
- Aids in the formulation and execution of objectives, policies, priorities, and procedures related to financial management, budgeting, accounting, and payroll.
- Oversees and engages in the preparation of various financial statements and reports.
- Reconciles income and collaborates with property managers to resolve discrepancies.
- Manages additional property operations, including posting deposits.
- Prepares bills for payment, ensuring necessary approvals are obtained.
- Processes recurring "debt service" payments, including owner distributions, loan repayments, and property tax obligations.
- Maintains daily cash management for all accounts within the assigned portfolio.
- Collaborates with Regional Managers to develop financial budgets for the upcoming year.
- Directs internal audits focusing on accounting and administrative controls.
- Establishes system controls for new financial systems and enhances existing procedures.
- Maintains general and subsidiary ledgers, accounts receivable, revenue distribution, depreciation, costs, property, operating expenses, and insurance records.
- Conducts cost analyses and rate studies.
- Engages with clients regarding inquiries about their financial reports.
- Assists community owners and/or their CPAs with year-end tax returns by providing necessary information.
- Approves ACH and wire transactions.
- Posts rent payments received at the corporate office.
- Inputs ACH bank information into the system.
- Aids in generating management fee invoices, ensuring 100% billing and recoupment monthly.
- Reconciles credit card statements for all current cardholders, ensuring all transactions are accurately recorded.
- Assists with rent concession matching between payroll and financial management systems.
- Conducts bank statement reconciliations for all trust accounts.
- Participates in and provides training at Quarterly Manager Meetings and Commonwealth University sessions.
- Additional duties may be assigned as necessary.
Supervisory Role:
This position does not entail direct supervisory responsibilities.
