Legal Administrative Coordinator

3 weeks ago


Birmingham, Alabama, United States Butler Snow LLP Full time
Job Overview

We are seeking an experienced Legal Administrative Coordinator to join our dynamic team at Butler Snow LLP.

Job Summary:

The successful candidate will provide administrative support to our attorneys and staff, ensuring the smooth operation of our daily tasks. This role involves a range of responsibilities, including coordination of contact information, phone calls, emails, and calendars.

Key Responsibilities:
  • Coordinate and manage contact information, phone calls, voicemails, conference calls, emails, and tasks or similar communications.
  • Manage calendars, including trial dates, hearing dates, depositions, discovery schedules, motion response deadlines, and pertinent reminders.
  • Assist in scheduling client meetings, depositions, hearings, and handling logistical needs for same, including online calendaring with courts, booking of court reporters or other necessary staff; securing necessary travel accommodations; and handling reimbursements of travel expenses.
  • Draft, revise, and proofread legal documents and correspondence.
  • Handle preparation of hearing, trial, and deposition notebooks and exhibits.
  • Assist with electronic filing of pleadings, exhibits, and other legal documents.
  • Maintain legal and confidential files and dockets in strict confidence.
Requirements:
  • Strong verbal and written communication skills.
  • Exceptional interpersonal skills to communicate effectively with diverse groups of legal and support staff on confidential and sensitive firm matters.
  • Willingness to work in a fast-paced, team-oriented, and continuous learning environment.
  • Superior technology skills – proficiency with Microsoft Office suite (Word, Excel, and Outlook, PowerPoint) and Adobe; experience with iManage and Aderant a plus.
  • Ability to prioritize, organize, and manage workload and to take the initiative in handling projects and anticipating what needs to be done.
Benefits:
  • A competitive salary of $55,000 per year, commensurate with experience.
  • A comprehensive benefits package, including medical, dental, and vision insurance, paid time off, and opportunities for professional development.
  • The opportunity to work in a collaborative environment with a talented team of professionals.
About Us:

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