Administrative Assistant

2 weeks ago


New York, New York, United States eTeam Full time

Job Title: Administrative Assistant - Asset & Wealth Management

Job Location: Corporate Office

Job Duration: 6 Months


Description:

Duties: We are seeking a highly motivated Administrative Assistant to provide support to our Asset & Wealth Management team.

Duties

  • Provide administrative support to the Asset & Wealth Management team, including calendar management, meeting coordination, and travel arrangements
  • Manage a high volume of incoming phone calls, take detailed and accurate messages, and respond to emails
  • Process expenses and invoices in a timely manner, and arrange internal and client meetings
  • Perform general administrative duties, including but not limited to phone answering, time entry, copying, scanning, archiving, and other ad hoc projects as requested
  • Collaborate with the team to maintain a high level of awareness of current priorities and support required

Skills & Experience required

  • Experience as an Administrative Assistant in a financial services or corporate environment required
  • Solid organizational skills, ability to multi-task and prioritize effectively, and follow up on open items
  • Excellent interpersonal skills and teamwork, ability to communicate clearly, concisely, and confidently
  • Proactivity, ability to take initiative, follow up where necessary without prompting, and seek clarification when needed
  • Good judgment, independent thinker, and resourceful, calm under pressure, and able to prioritize and handle multiple tasks efficiently and effectively in a busy environment
  • Proficient in MS Outlook, Word, Excel, PowerPoint, and Zoom, Concur experience preferred
  • Highest degree of integrity, professionalism, diplomacy, and discretion required

Education: Experience working in financial services or corporate environment required



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