Sales Administration Manager

5 days ago

Carlsbad, California, United States Breg, Inc. Full time
Job Title: Sales Administration Manager

We are seeking a highly skilled Sales Administration Manager to join our team at Breg, Inc. This role is responsible for leading and overseeing Oracle-related sales processes, developing sophisticated reporting solutions, and driving significant process improvement initiatives.

Key Responsibilities:
  • Establishes rigorous performance metrics and key performance indicators (KPIs) to monitor and continuously improve Sales Contracts productivity, efficiency, and effectiveness.
  • Oversees processes and procedures relating to administering pricing through the Oracle ERP system.
  • Manages the process for tracings and rebates on third-party distributor sales. Provides quality control and oversight to the processes and results.
  • Reviews and Reconciles Accounts Receivable for third-party distributor sales.
  • Completes ad hoc reporting, research, and analysis as needed.
  • Serves as a support contact for Sales Operations Related inquiries from Commercial, National Accounts, Customer Care, Sales, Accounts Receivable, and Legal departments.
  • Creates and maintain Group Purchasing Organization (GPO) membership files to ensure fees are paid appropriately and internal reporting is accurate.
  • Drives projects to optimize the Contract Administration team by streamlining workflows, implementing best practices, and leveraging technology for automation, compliance, and enhanced customer satisfaction.
  • Designs and implements analytical tools for Group Purchasing Organization (GPO) administrative fees to analyze end customers, identify anomalies, manage membership, and increase overall accuracy.
  • Provides insights regarding trends and changes to enable financial projections and the potential impact of changes in the Group Purchasing Organization (GPO) landscape and provides recommendations to senior management and key stakeholders.
  • Provides guidance and direction to the Contract Administration team, Field Sales Team, and National Accounts team to support issue resolution, training, and achievement of key team objectives.
  • Leads and facilitates key projects as assigned by leadership.
  • Serves as a subject-matter expert to represent the Contract Administration team.
  • Exercises appropriate financial controls to accurately project admin fee/rebate accruals with the businesses to minimize financial exposure.
  • Supports National Account Managers and Business Solutions Managers with Request for Information (RFIs), Request for Proposal (RFPs), and contract administration.
  • Oversees the preparation of coordinated responses to contracts and bids, including major proposals solicited from Group Purchasing Organizations (GPOs), as well as response information filings and certifications.
  • Reviews terms and conditions of contracts; recommends business terms in line with Breg strategic goals. Redline's business terms and refers legal terms to the Legal department.
  • Inspires confidence in both internal and external customers by continually presenting accurate and professionally represented finished work.
  • Assesses staff and provides timely and consistent feedback regarding technical proficiency and effectiveness. Provides constructive feedback, guidance, and reinforcement to employees regarding job performance. Works with staff to identify work goals and create individual development plans. Evaluates training programs to ensure content meets staff needs.
  • Leadership responsibilities include the selection, development, performance management, and continuous recalibration of staff; ensures appropriate staffing levels and resource allocation; performs administrative tasks associated with timekeeping, pay, performance, policy administration, and other matters related to employment.
Requirements:
  • Bachelor's degree in Accounting, Finance, or other related field is required. Master's degree is preferred.
  • 4+ years experience in sales operations, finance, or contracts administration is required.
  • Experience from a medical device company is preferred.
  • 3+ years Supervisory experience is required.
  • Must be an expert in the use of Microsoft Excel. Computer proficient to include web browser/internet search, MS Outlook, Word, and PowerPoint capabilities. Technical competence includes the ability to learn new software and systems.
  • Experience with Oracle, CRM, and Power BI is strongly preferred.
What We Offer:
  • Medical/Dental/Vision/Disability plans
  • Paid time off (PTO)
  • Company paid Holiday Pay
  • Company paid Basic Life Insurance

For more information regarding Company benefits, please see https://www.breg.com/benefits

Salary Range

$120,000 - $140,000

This range reflects the minimum and maximum target range for new hire base salary/pay across all US locations. Actual pay is based on many factors unique to each candidate, including but not limited to geographical location, work experience, skill set, relevant trainings and certifications, and business needs. The base pay range is subject to change and may be modified in the future. This role may also be eligible for bonus, commission, equity, etc.

For six consecutive years Breg was awarded The National Business Research Institute (NBRI) Circle of Excellence Award for employee engagement.

If you meet the requirements above and would like to apply for this position, please visit our website at www.breg.com and click on the 'Careers' section.

Breg is an Equal Employment Opportunity Employer and dedicated to a diverse work force and Drug Free work environment. EOE/Minorities/Females/Vet/Disabled are encouraged to apply.

Applicants must be currently authorized to work in the United States on a full-time basis. The Company will not sponsor applicants for work visas for this position.

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