Administrative Coordinator – Legal Support

3 weeks ago


New York, New York, United States Career Group Full time
Administrative Assistant – Legal

A global investment firm seeks a highly skilled Administrative Assistant to support up to 6 Attorneys on their Legal & Compliance team. This is an excellent opportunity to join a dynamic team responsible for regulatory and legal matters across the firm.

Key Responsibilities:

  • Scheduling and preparing attorneys for meetings, setting up conference calls, creating expense reports, and managing correspondence.
  • Facilitating the vendor contract and non-disclosure agreement review and approval process.
  • Document and data management, with a focus on database organization.
  • Tracking issues and projects.
  • Serving as a gatekeeper for the team.
  • Organizing team building events.
  • On occasion, organizing and scheduling domestic and international travel and preparing related itineraries.
  • Managing the document signature process.
  • Organizing and logging vendor contracts and non-disclosure agreements.
  • Legal bill tracking, arranging for follow-ups with law firms, and working with accounting and the firm's e-billing system.
  • Assisting the department in preparing for SEC examination.
  • Creating PowerPoint presentations for training sessions, Board of Directors meetings, compliance trainings, meeting materials, etc.

Requirements:

  • An undergraduate degree.
  • A minimum of 5 years of relevant administrative work experience, financial services experience preferred.
  • Strong knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.
  • Clear and direct communication skills, both verbal and written.
  • Proactive nature.
  • Very strong attention to detail.

Please submit your resume to apply.



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