Administrative Support Specialist
5 days ago
We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our CEO and other administrative staff as needed.
The successful candidate will be responsible for managing the phone system, maintaining office supplies and inventory, opening and posting mail, ensuring timely bill payments, and performing various administrative tasks.
Additionally, the candidate will be responsible for organizing and filing documents, managing email boxes, sending and disseminating faxes, and conducting internet research as required.
The ideal candidate will have excellent communication and organizational skills, with the ability to work independently and as part of a team.
Key Responsibilities
- Manage phone system, including answering, documenting calls, and checking messages
- Maintain office supplies and inventory, including ordering and stocking
- Open and post mail, ensuring timely delivery
- Ensure timely bill payments and maintain accurate records
- Organize and file documents, both physical and digital
- Manage email boxes, including sending and disseminating faxes
- Conduct internet research as required
- Assist IT contractor with troubleshooting and technical issues
- Maintain office appearance, including cleaning and organizing the office and break room
- Assist with special events, including organizing and ordering catering
- Perform additional duties as assigned
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