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Event Management Coordinator

2 months ago

Houston, Texas, United States The University of Pennsylvania Full time
Position Overview
The University of Pennsylvania, a prestigious institution and the largest private employer in Philadelphia, is recognized globally for its commitment to education, research, and innovation. As a historic Ivy League university, it consistently ranks among the top educational establishments in national surveys.

Role Summary
The Event Coordinator is responsible for collaborating with clients to organize event services within Perelman Quadrangle and other facilities managed by VPUL Performing Arts. This role operates under the guidance of the Manager of Event Services.

Key Responsibilities
1. Serve as the primary contact for clients, assisting with all aspects of their scheduled events across campus.
2. Coordinate special arrangements for events, including audio-visual equipment, room configurations, catering services, furniture rentals, and staffing requirements.
3. Notify the Manager of Event Services and relevant personnel when events necessitate special oversight or security measures.
4. Act as a liaison with the Department of Public Safety, Facilities Services, Classroom Technology Services, and Building Administrators to ensure all necessary preparations are completed for events.
5. Monitor various events, particularly those of high significance to the University, to uphold quality standards.
6. Welcome clients, verify arrangements, and address any last-minute requests.
7. Represent VPUL Facilities and the University at diverse events and networking occasions.
8. Undertake additional responsibilities as assigned.

Location
Philadelphia, Pennsylvania

Department
Student Services

Compensation
$7.25 - $155.75

Equal Opportunity Statement
The University of Pennsylvania is committed to a policy of equal opportunity and prohibits discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
A background check may be required following a conditional job offer, tailored to the specific needs of the position.