Administrative Specialist I
4 weeks ago
This position performs detailed and complex paraprofessional administrative or accounting support to a department or specialized program. The incumbent coordinates administrative operations or services of a department or specialized program using automated accounting systems, personal computers, and accounting software.
Key Responsibilities- Coordinates unit activity with other departmental sections/divisions and other County departments or outside agencies directly or through assigned staff, and acts as an internal departmental coordinator for support activities such as personnel, purchasing, payroll, or program specific functions;
- Responds to public and staff inquiries and provides information or resolves problems which require explanation or application of departmental or program rules and policies, or refers questions to appropriate staff;
- Represents unit/department on various committees and working groups and may be granted authority to commit unit/department support to issues;
- Coordinates, schedules and organizes unit, program, or departmental calendars and meetings;
- Leads and participates in the preparation and processing of accounting documentation such as requisitions, purchase orders, claims and fund transfers;
- Creates, maintains, and/or directs the maintenance of specialized databases including inputting and retrieving data and producing complex computer-based reports;
- Coordinates and monitors standard departmental Intergovernmental Agreements (IGA), contracts, and other obligatory agreements with affected agencies, contractors and service providers;
- Researches, compiles and performs initial analysis of information, and prepares routine, recurring and special reports, correspondence, memoranda, personnel forms, operations manuals and other documents for supervisory review and approval;
- Compiles and summarizes statistical and operational data, and prepares periodic and special reports;
- Compiles information utilized in unit budget preparation, monitors miscellaneous expenditures, and reports to supervisor on program budget activities;
- Conducts and documents confidential or sensitive inquiries for management and maintains appropriate security and confidentiality of information encountered or created;
- Establishes and maintains specialized reference files and reference materials.
- A Bachelor's Degree from an accredited college or university with a major in public administration, business administration, management, or a closely-related field as defined by the department head at the time of recruitment;
- OR: One year with Pima County as an Administrative Assistant III, Administrative Assistant Supervisor, or closely-related professional administrative classification;
- Minimum one (1) year experience with knowledge and understanding of criminal justice system processes and procedures;
- Minimum one (1) year experience providing general professional administrative services in public administration or a legal environment;
- Minimum one (1) year experience with medical/mental health billing;
- Experience with/knowledge of Microsoft Office Suite, Word, PowerPoint, and Excel;
- Experience with/knowledge in writing skills, analyzing data, and preparing reports/summarizing data.
- Minimum one (1) year experience with knowledge and understanding of criminal justice system processes and procedures;
- Minimum one (1) year experience providing general professional administrative services in public administration or a legal environment;
- Minimum one (1) year experience with medical/mental health billing;
- Experience with/knowledge of Microsoft Office Suite, Word, PowerPoint, and Excel;
- Experience with/knowledge in writing skills, analyzing data, and preparing reports/summarizing data.
This is a grant-funded position ending June 30, 2025.
-
Administrative Specialist I
4 weeks ago
Tucson, Arizona, United States Pima County, AZ Full timeJob SummaryWe are seeking an experienced Administrative Specialist I to join our team in the Victim Services/Victim Compensation Fund department. The successful candidate will provide detailed and complex paraprofessional administrative support to the department, coordinating administrative operations and services using automated accounting systems, personal...
-
Administrative Support Specialist
4 weeks ago
Tucson, Arizona, United States Damschen Financial Planning Full timeAdministrative Support SpecialistDamschen Financial Planning is a leading financial planning firm that values its people and the impact they make in clients' lives. We are seeking an Administrative Support Specialist to join our team and contribute to our mission of helping clients thrive.As an Administrative Support Specialist, you will play a vital role in...
-
Administrative Support Specialist
4 weeks ago
Tucson, Arizona, United States Tucson Medical Center Full timeJob Summary:At Tucson Medical Center, we are seeking a highly skilled Administrative Support Specialist to join our team. This role will provide administrative support to two Associate Chief Nursing Officers, ensuring the smooth operation of our department.About the Role:This is a fantastic opportunity for an experienced administrative professional to take...
-
Administrative Specialist III
4 weeks ago
Tucson, Arizona, United States Pima County, AZ Full timeJob SummaryWe are seeking a highly skilled Administrative Specialist III to join our team at Pima County Government. This role will involve providing complex administrative services to a department, division, or program within the county.The ideal candidate will have a Bachelor's Degree in Public Administration, Business Administration, or a closely-related...
-
Administrative Specialist I
4 weeks ago
Tucson, Arizona, United States Pima County Government Full timeJob SummaryThis position provides complex professional administrative support to a department or specialized program at Pima County Government. The successful candidate will perform a variety of administrative tasks, including coordinating unit activity, responding to public and staff inquiries, and representing the unit/department on various committees and...
-
Administrative Specialist III Position
4 weeks ago
Tucson, Arizona, United States Pima County, AZ Full timeJob SummaryPima County, AZ is seeking a detail-oriented Administrative Specialist III to manage tasks and ensure the smooth functioning of our department.This role involves processing departmental contracts, grant award documents, and grant award professional contracts. Additionally, you will coordinate employee travel and mileage reimbursement, manage...
-
Administrative Services Manager I
1 month ago
Tucson, Arizona, United States Pima County, AZ Full timeJob SummaryWe are seeking a highly skilled and experienced professional to join our Human Resources Department as an Administrative Services Manager I (HR). This role is critical to managing the administrative and operational functions of the HR department, including overseeing clerical and support staff.Key ResponsibilitiesManage and administer...
-
Administrative Services Manager I
4 weeks ago
Tucson, Arizona, United States Pima County Government Full timeWe are seeking a highly skilled and experienced professional to join our Human Resources Department as an Administrative Services Manager I (HR).This role is critical to managing the administrative and operational functions of the HR department, including overseeing clerical and support staff.The ideal candidate will have expertise in Human Capital...
-
Administrative Support Specialist
4 weeks ago
Tucson, Arizona, United States Ninyo & Moore Full timeJob Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Ninyo & Moore. The successful candidate will be responsible for typing and formatting technical reports, proposals, and other correspondence, as well as performing special projects and general office duties.Key Responsibilities:Typing and...
-
Administrative Support Specialist
4 weeks ago
Tucson, Arizona, United States Ninyo & Moore Full timeJob Summary: We are seeking a highly detail-oriented and organized Administrative Support Specialist to join our team at Ninyo & Moore in Tucson, Arizona. The successful candidate will be responsible for typing and formatting technical reports, proposals, and other correspondence, as well as compiling data in spreadsheets and performing special projects as...
-
Administrative Services Manager I
4 weeks ago
Tucson, Arizona, United States Pima County, AZ Full timeJob SummaryPima County, AZ is seeking a highly skilled and experienced professional to join our Human Resources Department as an Administrative Services Manager I (HR). This role is critical to managing the administrative and operational functions of the HR department, including overseeing clerical and support staff.Key ResponsibilitiesManage and administer...
-
Healthcare Documentation Specialist I
4 weeks ago
Tucson, Arizona, United States Tucson Medical Center Full timeJob Summary:We are seeking a skilled Healthcare Documentation Specialist I to join our team at Tucson Medical Center. As a key member of our healthcare documentation team, you will be responsible for performing a variety of specialized medical language transcription for Pathology, Cytology, Histology, and Autopsy records.Key Responsibilities:Transcribe,...
-
Dental Assistant
1 month ago
Tucson, Arizona, United States El Rio Health Full timeJob SummaryThe Dental Assistant - Patient Care Specialist will support the El Rio Health dental team in delivering high-quality patient care by performing various clinical and administrative tasks.Key ResponsibilitiesAssist dentists and hygienists in patient care by passing instruments, taking impressions, and preparing treatment plans.Provide patient...
-
Windows System Administrator
4 weeks ago
Tucson, Arizona, United States Link Solutions Full timeWindows System Administrator**Job Summary:**Link Solutions Inc. is seeking a Windows System Administrator to support the Air National Guard's Unmanned Aerial Vehicle operations. The successful candidate will be responsible for the analysis, administration, and maintenance of data communication networks.**Key Responsibilities:**- Provide Tier I & II support...
-
Windows System Administrator
4 weeks ago
Tucson, Arizona, United States Link Solutions Full timeJob Title: Windows System AdministratorJob Summary:Link Solutions Inc. is seeking a skilled Windows System Administrator to join our team in Tucson, AZ. As a key member of our team, you will be responsible for providing Tier I & II support to a global information system, managing the functionality and efficiency of a group of computers running on one or more...
-
Administrative Support Specialist
1 day ago
Tucson, Arizona, United States Arizona District Court Full timeAbout the Position:The Administrative Assistant provides clerical and administrative support services for the District Court Executive/Clerk of Court and the Chief Deputy Clerk in the Tucson Divisional Office.Key Responsibilities:Perform administrative tasks as assigned by the District Court Executive/Clerk of Court and the Chief Deputy Clerk.Provide support...
-
Escrow Assistant I
3 weeks ago
Tucson, Arizona, United States Agave Title Agency Full timeJob Title: Escrow Assistant IAt Agave Title Agency, we are seeking a highly organized and detail-oriented Escrow Assistant I to join our team. As an Escrow Assistant I, you will provide general office support to the Escrow office, including preparing, packaging, and ordering escrow information, sending instructions to lenders, and obtaining various escrow...
-
Customer Experience Specialist
5 days ago
Tucson, Arizona, United States Walmart Full timeAbout the JobWe're looking for a Customer Experience Specialist to join our team at Walmart.ResponsibilitiesEnsure customers have a great first and last impressionGather carts from the parking lotOperate equipment to move carts from the parking lot to inside the storeClean restrooms, salesfloor, and parking lot as neededHave a positive attitude in all...
-
Anti-Theft Specialist
7 days ago
Tucson, Arizona, United States Home Depot Full timeJob Title: Asset Protection SpecialistJob Summary:We are seeking a skilled Asset Protection Specialist to join our team at Home Depot. As an Asset Protection Specialist, you will play a critical role in preventing financial loss caused by theft and fraud. You will support safety and environmental program compliance in your assigned store or multiple...
-
Administrative Services Manager I
4 weeks ago
Tucson, Arizona, United States Pima County Government Full timeJob SummaryThis position is responsible for managing the administrative and operational functions of the Human Resources Department. The ideal candidate will have expertise in Human Capital Management systems, strong budgetary experience, and the ability to drive HR operations and improve departmental efficiency.Key ResponsibilitiesManage and administer...