Administrative Manager

4 days ago


Leominster, Massachusetts, United States Recruiting Solutions Full time
Job Title: Administrative Manager

Company: Recruiting Solutions

Location: Leominster, Massachusetts

About Us:

Recruiting Solutions is a leading provider of innovative solutions for businesses. We pride ourselves on delivering exceptional results and fostering a culture of excellence, collaboration, and community.

Position Overview:

We are seeking an experienced Administrative Manager to join our leadership team. This multi-faceted role will play a key part in overseeing human resources, financial operations, and general office management.

Key Responsibilities:

Finance and Accounting:

  • Manage weekly cash flow projections, ensuring financial stability and preparing detailed financial reports as needed.
  • Provide managerial oversight of accounting functions, including Accounts Payable (A/P), Accounts Receivable (A/R), and financial reconciliations.
  • Ensure timely processing of financial transactions, audit and reconcile business checking accounts and credit cards, and monitor overhead expenses for accurate reporting.
  • Collaborate with cross-functional teams to support budgeting, forecasting, and financial reporting processes.
  • Assist in month-end, quarter-end, and year-end closing procedures, ensuring compliance and accuracy in financial documentation.

Human Resources:

  • Lead the recruitment process, including pre-screening, background checks, and compliance with employment regulations.
  • Oversee employee performance management, including evaluations, improvement plans, and conflict resolution.
  • Manage benefits administration, including open enrollment, policy changes, terminations, and COBRA management.
  • Administer payroll processing, including bi-weekly time management, reconciliation, and wage expense analysis.
  • Foster a positive workplace culture, driving employee engagement, retention initiatives, and recognition programs.

Operations Management:

  • Participate as an active member of the Management Team, contributing to overall business strategy and decision-making.
  • Oversee administrative support functions and general office operations, ensuring a smooth, efficient work environment.
  • Assist in developing and enforcing the Employee Health & Safety Program, including incident management, claims analysis, and regulatory compliance.
  • Manage inventory for office supplies and employee uniforms.

Qualifications:

  • Proven leadership experience in both HR and financial operations.
  • Strong understanding of payroll, accounts payable, accounts receivable, financial reporting, and reconciliation.
  • Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word).
  • Excellent organizational skills with meticulous attention to detail.
  • Ability to communicate effectively and foster positive working relationships at all levels.
  • Integrity, confidentiality, and a proactive approach to problem-solving.
  • Dedication to maintaining a positive and inclusive company culture.

Compensation and Benefits:

  • Annual Salary: $85,000 - $100,000, commensurate with experience.
  • Year-end productivity bonus potential.
  • 401(k) plan with company match and employee profit-sharing.
  • Low-cost health benefits.

Family-oriented, modern work environment with state-of-the-art facilities.


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