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Records Management Officer

2 months ago

Temple, Texas, United States VETERANS HEALTH ADMINISTRATION Full time
Position Overview

The selected candidate will function as a Records and Information Management Specialist, focusing on the preservation and management of critical institutional records that hold significant historical, fiscal, and legal importance. This role involves ensuring adherence to federal regulations, directives, and policies concerning record-keeping practices.

Key Responsibilities
  • Oversee compliance with record-keeping standards for VHA documentation.
  • Develop and implement metrics, dashboards, and audits to assess the effectiveness of the records management program.
  • Maintain the master inventory of records and file organization for the Health Care System.
  • Conduct regular internal reviews and audits to ensure proper records management practices across various service lines.
  • Design and apply professional organizing techniques to enhance file system efficiency across diverse storage environments.
  • Provide ongoing training to staff on records management protocols, ensuring all personnel are equipped to manage records within their responsibilities.
  • Guide users in navigating inventory file plans and metadata repositories effectively.
  • Collaborate with legal counsel on litigation holds, ensuring that pertinent records are preserved and accessible.
  • Advise staff on the management and disposition of documents outside approved records systems.
  • Perform additional duties as assigned.

Work Schedule: Monday - Friday; 7:30 AM - 4:00 PM or 8:00 AM - 4:30 PM

Telework: This position may offer telework options, which will be discussed during the interview process.

Position Requirements
  • U.S. Citizenship is required.
  • Selective Service Registration is mandatory for males born after December 31, 1959.
  • Background/security investigation may be necessary.
  • Participation in health-related vaccination programs is required.

Qualifications

To qualify, candidates must meet all requirements by the closing date of the announcement. Experience and education must be clearly documented in the application materials.

Competencies
  • Capacity Management
  • Information Organization
  • Training and Development
  • Effective Communication