Sponsored Research Administrator

2 weeks ago


Worcester, Massachusetts, United States Worcester Polytechnic Institute Full time
JOB TITLE
Grants and Contracts Administrator

LOCATION
Worcester

DEPARTMENT NAME
Office of Sponsored Programs

DIVISION NAME
Worcester Polytechnic Institute - WPI

JOB DESCRIPTION SUMMARY

The Grants and Contracts Administrator plays a pivotal role within the Office of Sponsored Programs, overseeing the administrative functions related to sponsored research funding at WPI.

This position involves supporting principal investigators (PIs) in the comprehensive management of their awards, which includes the setup, reporting, maintenance, subcontracting, and eventual closeout of research grants.

WPI is dedicated to fostering an inclusive work environment that values diversity and equity. We seek candidates who can contribute to our commitment to these principles.


JOB DESCRIPTION

Basic Function

The Grants and Contracts Administrator is tasked with the effective administrative oversight of sponsored research awards at WPI.

This role includes assisting PIs with various award management tasks, such as award initiation, compliance reporting, and the management of subcontracting processes.

Collaboration with multiple WPI departments and funding organizations is essential to resolve issues, ensure adherence to regulations, and secure necessary approvals. A commitment to high-quality customer service is crucial to ensure WPI fulfills all obligations related to its sponsored research.


Principal Duties and Responsibilities:

Award Setup and Management

Facilitates the review and negotiation of award documentation in collaboration with the Associate Director and/or Director of OSP, as well as other relevant stakeholders.

Records award information in the award management system (InfoEd) and generates reports for PIs and Department Heads as required.

Monitors compliance with sponsor policies and award conditions, ensuring that all necessary compliance approvals are current.

Tracks the status of awards, including expiration dates and renewal timelines, keeping PIs informed of critical deadlines.

Collaborates with PIs and sponsors to secure approvals for significant expenditures, travel, no-cost extensions, personnel modifications, or other sponsor-required actions.

Ensures timely fulfillment of deliverables and reporting obligations in alignment with university and sponsor standards.


Subcontracting

Prepares subawards, subcontracts, and professional service agreements utilizing standardized templates and coordinates the review and approval process.


Reporting

Generates and distributes reports detailing proposal and award activities.

Provides customized reports upon request from faculty, deans, department heads, and other stakeholders.


Customer Service

Maintains open communication with PIs regarding the status of their awards and any administrative changes.

Responds promptly and professionally to inquiries from PIs, Department Heads, and other relevant parties.


Other

Updates and maintains the departmental website as necessary, utilizing WPI's content management system.

Performs additional duties as required to support research activities at WPI.


Requirements

A Bachelor's Degree is required.

Preferred candidates will have administrative experience, which may include relevant student work experience.

Strong organizational skills, effective time management, and the ability to prioritize multiple tasks are essential.

Proficiency in Microsoft Office and familiarity with databases or enterprise reporting software is required.

Excellent written and verbal communication skills are necessary, along with the ability to engage with tact and discretion in a customer-focused environment.

Critical thinking, flexibility, and analytical skills are vital.

Must maintain confidentiality and uphold the highest ethical standards.

Ability to work independently while exercising sound judgment in seeking guidance when necessary.

Must be capable of functioning effectively in a fast-paced, deadline-driven environment.

This position offers a hybrid work arrangement.

WPI provides a competitive benefits package, including a generous retirement match, wellness benefits, tuition assistance, and more.

WPI is an Equal Opportunity Employer committed to increasing workplace diversity and ensuring a harassment-free environment.

All qualified candidates will be considered for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.

We seek individuals with diverse backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem-solving, innovation, high performance, and change-making.



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